Attendance Clerk - Hays Consolidated Independent School District

With the district's move to a new ERP system, the district took the opportunity to renumber pay grades, eliminating pay grades that were empty and no longer in use. Pay grades have new number assignments; however, the actual pay minimums, midpoints, and maximums remain the same.

Wage/Hour Status: Non-exempt

Pay Grade: PP01, 8h, 197 days

Primary Purpose:
Maintain accurate attendance records for the campus. Under close supervision, perform attendance data entry.

Qualifications:
Minimum Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Ability to use software to develop spreadsheets and databases, and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to meet established deadlines
Effective organization, clear communication skills and interpersonal skills

Experience:
2 years data entry experience preferred

Major Responsibilities and Duties:
Records and Reports

1. Collect and enter attendance data into established database and verify accuracy according to prescribed procedures.
2. Assist parents, students, and faculty with questions regarding student attendance.
3. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
4. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

1. Assist in campus office as needed.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:
None

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

EEOC Statement:
Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit- based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding.