Bilingual Office Administrator - Greenline Apartment Management

About Us:

Greenline Apartment Management owns and manages apartment communities in TX and OK. Greenline strives to provide high-quality and efficiently run housing. We offer employees competitive salary and benefits, job training and more. We do fun, team building events!

You will work closely with upper management & ownership and be a part of the team. We are looking for an experienced leasing consultant for one of our properties located in Houston, TX.

We offer competitive salary, performance bonuses, health insurance (medical, vision & dental), 401(k), paid holidays, paid time off, employee rental discount and career growth opportunities. We are also an Honoree of the Houston Business Journal's Best Places to Work 2023!

An Office Administrator in HR (Human Resources) is responsible for ensuring the smooth running of the HR department's administrative functions, as well as managing office operations and supporting HR tasks. Below is a typical job description for an Office Administrator in HR:

$40,000/ annually 

Signing Bonus $1,000 after 6 months

Job Title: Office Administrator- Human Resources

Job Summary:

The Office Administrator in HR ensures the efficient functioning of the office, supports HR functions, and maintains a productive work environment. This role combines office management duties with HR responsibilities, requiring strong organizational, communication, and administrative skills.

Key Responsibilities:

Office Management:

• Manage day-to-day office operations, ensuring a clean, organized, and functional workspace.
• Coordinate office maintenance, repairs, and housekeeping services.
• Oversee office supply inventory, ordering, and vendor management.
• Ensure compliance with office health and safety regulations.
• Handle mail distribution, scheduling meetings, and managing office equipment.
• Assist with the organization of company events, meetings, and activities.

Human Resources Support:

• Assist with the recruitment process by scheduling interviews and coordinating onboarding activities.
• Help facilitate the new hire orientation process and ensure employees are properly trained in office protocols.
• Assist in the implementation of HR policies, procedures, and employee engagement initiatives.
• Serve as a point of contact for employees with office-related queries or concerns.
• Ensure the confidentiality of HR documents and sensitive employee information.

Personal Assistant Duties:

• Provide direct administrative support to senior management (e.g., CEO, COO), managing calendars, scheduling meetings, and setting appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Handle correspondence on behalf of senior executives, including drafting emails, letters, and managing phone calls.
• Prepare presentations, reports, and other documentation as requested.
• Organize and prioritize incoming information, managing competing priorities for senior management.
• Assist with personal tasks and errands as needed, such as managing personal appointments or organizing events.

Administrative Duties:

• Prepare and process HR-related documents such as offer letters, contracts, and performance reports.
• Manage internal and external communication on behalf of the HR department.
• Handle travel arrangements and reimbursements for employees when necessary.
• Compile data and generate reports as needed for management or HR functions.

Qualifications:

• Experience: Prior experience in office management and/or HR support roles is highly desired.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in office software (e.g., Microsoft Office, HRIS systems).
  • Ability to maintain confidentiality and professionalism.
  • Problem-solving and conflict-resolution skills.
  • Bilingual (English/ Spanish)

Work Environment:

• Full-time position, usually in an office setting.
• May require occasional travel for company events or recruitment efforts.

This role often acts as a bridge between administrative office management and HR operations, making it vital for ensuring smooth business operations and employee satisfaction.