Billing Coordinator at Bluegreen Vacations

The Billing Coordinator completes administrative and accounting functions related to Travel/Hotel Partnerships and is responsible for ensuring accurate AP entry, timely submission of payment, and payment/accrual tracking for Hotel Partners. Responsible for handling high-volume accounts payable for separate hotel vendors/entities, as well as other administrative duties relative to hotel contracting and vendor maintenance. 

• Prepare and submit timely hotel invoices/accounts payable and ensure accurate and timely payment(s) to our hotel partners across all Sales and Marketing locations.
• Verify, investigate, and resolve hotel invoice pricing discrepancies and inquiries with appropriate parties in a timely manner.
• Act as a liaison between Corporate Accounting and Travel Partnerships Department/hotel partners
• Maintain log/tracking invoice receipt, discrepancies, submission status, payment status/amount, turn-around time, pending items, etc.
• Document and immediately escalate any accounting irregularities to Leadership
• Performs financial month end processes as it relates to hotel payables/service center, including but not limited to non-contracted hotel and Choice Night on Us Voucher invoice clearing, service center usage reports, etc.
• Calculate/report accruals for hotel partners. Works to ensure missing invoices are followed up on, processed, and submitted to decrease accruals where appropriate.
• Assist with Resort Usage/Billing reconciliation
• Partner with Hotel Buyer(s) in various markets to
• Assist with tracking No Shows, Cancelations, and billing trends by market/partner
• Assist with entering accurate retail prices for items related to hotel partnerships, including, but not limited to, upgrades and additional night rates   
• Concierge vendor set up and maintenance. Maintain all hotel vendor files, including W-9 and payment history documentation
• Maintain offer priorities, hotel allotments, hotel costs/rates as defined by approved contracts/agreed upon allotments by SDTP and hotel partners.
• Produce various Coupa, BI, or Concierge reports as required by leadership/hotel partnerships.
• Ensure policies and procedures are followed and policy waiver is utilized when appropriate
• Assist with Admin audits to ensure SOPs are followed and coding guidelines are adhered to.
• Ensure Customer Information Security policies are enforced, monitored, and adhered to.
• Utilization of accounting and payables software programs to perform duties and responsibilities
• Assist with year-end closing and reporting as required
• Assist with special projects on various issues as needed                 

Qualifications:

• High school education or equivalent
• 1 year + accounting experience
• 1 year + accounts payable
• Strong analytical skills

Benefits:

• Paid training:  You will earn as you learn to be a Bluegreen vacation specialist and brand ambassador.
• Career Growth:  We believe in developing our current talent, we promote within.
• Fantastic benefits package:  We offer several Medical/Dental/Vision plans, Education Assistance, 401k (company match), and many more benefits!
• Work/Life Balance: You will receive generous paid-time off and we offer flexible hours. Full time and part time opportunities are available. We are a highly philanthropic and socially responsible organization!
• Associate use of resorts for personal travel:  We believe that vacations make people happier by sharing time together, smiles and memories.
• Amazing discounts: Hotels, retailers, car rentals, theme parks, and much more!