Billings/Collections Administrator - Envision Construction

At Envision Construction, we are more than just General Contractors. We're leading a revolution

against the established order in the construction industry, whose lack of evolution fails the very

people it's meant to serve.

Envision delivers superior products and is committed to exceeding customer expectations while

providing industry-leading savings, guidance, and expertise. Ensuring the peace of mind of a

guaranteed on-time and on-budget delivery at scale. By doing this, we're not only disrupting the

industry, we're building trust.

Our Atlanta office is looking for a Billings/Collection Specialist to join our Accounting team.

We are moving from Dunwoody to Sandy Springs/Northridge in the near future.

Position Summary:

The Billings/ Collections Specialist ensures accurate financial reporting within Envision

Construction’s ERP, investigates discrepancies between the ERP and project management

software, and follows up with appropriate parties for resolution on discrepancies. They play

crucial roles in the Accounts Receivable and Accounts Payable processes for project invoices

and assist Project Managers with various financial inquiries. Committed to excellent customer

service, the Project Accountant serves internal teams, external clients, and subcontractors, all

while maintaining financial integrity and accuracy for both project and company financial health.

Accounts Payable:

● Ensure prompt and accurate entry of subcontractor invoices to meet payment obligations

as per contract/invoice terms

● Monitor GC Pay for necessary subcontractor invoice approvals, send invoices to ERP

link, and then push invoices to Intacct.

● Conduct a final review of subcontractor requisitions for necessary lien waivers, joint

check paperwork, and accuracy of financial information on the invoice before processing

for payment

● Continuously monitor the project’s financial status and ensure that subcontractor

payments comply with established guidelines, safeguarding the project’s and company’s

financial stability

● Batch subcontractor payments for check runs and update cash flow report

● Ensure accurate reporting of project accounts payable on financial statements and other

reports (e.g., aging/due dates, trade payable, retainage payable)

● Research payments not received by subcontractors and coordinate reissue of payment

when necessary

● Set up and maintain invoice approval workflows with appropriate reviewers in GC Pay

for subcontractor invoices and Intacct for miscellaneous job expenses

● Ensure compliance of nonresident subcontractor withholding requirements per state

laws, where applicable

● Facilitate the setup of new subcontractors with Sage Intacct and GC Pay and act as

point of contact for project teams for how a payment was processed through Intacct

(e.g., check, ACH, virtual card)

● Engage with sub-contractors to ensure timely submittal of vendor billings and conduct

billing reviews to ensure compliance with contractual requirements

Accounts Receivable:

● After Project Manager submits owner bill, review gross and net due, retainage to date,

and total completed and stored to date to ensure accurate roll prior to entering invoice in

ERP

● Prepare lien waivers to accompany the owner invoice and obtain signatures from

appropriate leadership

● Stay informed about the project AR status, especially for past due AR, and update the

Work in Progress (WIP) with expected payment information

● Ensure accurate reporting of project accounts receivable on financial statements and

other reports (e.g., aging/due dates, net receivable, retainage receivable)

Job Requirements:

● Bachelor’s degree in Accounting or Finance preferred or equivalent experience

● A minimum of 2-4 years of Construction AP/AR experience required

● Strong hands-on experience with Spreadsheets, Project Management, ERP Software

(Intacct preferred), and GC Pay (or similar subcontractor payment system)

● Fanatical about the details; always working towards reconciliation

● Knowledge of accounting operations and procedures

● Strong analytical and problem-solving abilities

● Excellent organizational skills with the capacity to manage multiple tasks efficiently

● Confident and challenge-oriented with a focus on delivering results

Base compensation range is from $22/hour to $28/hour, depending on experience. This is a

non-exempt position.

At Envision Construction, we’re more than just a construction company; we’re a community. Our

people-oriented approach emphasizes collaboration, respect, and growth. As part of our team,

you’ll enjoy the following benefits:

● Comprehensive Health Coverage: Medical, dental, and vision insurance fully covered

for employees and their dependents.

● Generous Time Off: We recognize the importance of work-life balance and offer ample

vacation and sick leave.

● Cutting-Edge Technology: Access the latest tools and technology to enhance your

productivity.

Any offer will be contingent upon Criminal Background Check and Credit Report, subject to all

state and federal laws.

*Additional Responsibilities:The Billings/Collections Specialist may also be asked to assist with special projects, support other departments during peak periods, contribute to process improvements, and take on additional tasks as needed. At Envision Construction, we value versatility and a proactive approach to new challenges.

No calls. No recruiters. No agencies.