Bookkeeper - Virtual Company
Toledo, OH 43604
About the Job
Essential Functions:
- Keeps the books for the mission including accounts payable, accounts receivable, and general ledger transactions.
- Responsible for the preparation and processing of biweekly payroll; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions.
- Operate computers programmed with accounting software to record, store, and analyze financial information in accounting journals and ledgers.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Reconcile monthly bank, credit card, and investment statements.
- Process all accounts payable transactions including bills and credit card charges, ensuring accuracy of each bill and proper classification.
- Work with Comptroller to produce financial statements and narrative.
- Posting and classification of the daily accounts receivable transactions, preparing deposit slips when needed.
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
- Provide training and guidance to junior staff members on accounting principles, practices, and procedures.
- Coordinate with auditors during annual audits and other financial reviews.
- Provide requested documentation, explanations, and support to facilitate the audit process and ensure timely completion.
- Manage workflow to ensure all payroll transactions are processed accurately and timely.
Reconcile payroll prior to transmission and validate confirmed reports.
Responsible for the coordination efforts between payroll, human resources, budget, and other departments to ensure proper flow and maintenance of employee data.
Handle the administration of the electronic timekeeping system, monitor
submissions of approved timesheets, ensure valid data transfers to/from payroll
service.
Create and maintain employee schedule templates in support of the Ministry.
Train employees and supervisors in the use of the Ministry’s HR & Payroll
- Associates degree or above in accounting or business is preferred.
- Experience with QuickBooks and Excel required.
- Minimum of two years accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger and financial reports required.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
- Knowledge of mathematics, algebra, statistics, and their applications. Using mathematics to solve problems.
- Using logic and reasoning to identify the strengths and weaknesses of alternate solutions, conclusions or approaches to problems.
- Proficiency in Microsoft Windows, MS Office, and MS Outlook; Expert level Microsoft Excel skills.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
