Business Assistant III - College of Veterinary Medicine - Utah State University

Overview:

The College of Veterinary Medicine is in search of a Business Assistant III to join our growing team. This person plays a crucial role in supporting the financial and administrative functions of the colllege, ensuring compliance with policies, while contributing to the efficient operation of the Business Services support team. Incumbent will initiate, complete, and facilitate personnel, procurement, travel, and other functions as assigned.

 

The position requires organizational skills and needs to be able to work independently as well as be a team player.

Responsibilities:

Personnel Support:

• This person will ultimately be responsible for processing all new hires and employment actions. They will provide expertise in all aspects of HR providing guidance to administration, faculty, and staff relative to unicersity policy and procedures.
• Serve as the College of Veterinary Medicine's (CVM) main point of contact for faculty hires, assuring all policies and procedures are followed and tracked in accordance with the guidelines set forth by the Provost's Office.  
• Facilitate hiring processes for new staff, hourly/student, and volunteer employees.
• Manage timekeeping system for tracking employee hours.
• Organize and maintain files and records.

Procurement Support:

• This person will serve as the first point of contact for all procurement activity within the CVM. They are expected to become a content expert on allowable expenses, account codes, and all policies related to purchasing supplies and equipment within USU's system.
• Process requisitions, bids, and payments of invoices, and upload receipts and support documention related to pcard expenses.
• Support the annual non-capital inventory for college, and provide support to the Office of Physical Resources to complete the capital equipment inventory each year.

Travel Support:

• All travel requests will be managed by incumbent. They must be able to guide all faculty, students, and staff in requesting travel and the timely reimbursement of travel expenses. May provide travel support as needed (i.e., reservations for rental cars, lodging, etc.)

Qualifications:

Minimum Qualifications:

• Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work experience

Preferred Qualifications:

• Knowledge of University policies and procedures.
• Travel planning
• Work in HR environment a plus

Knowledge, Skills, and Abilities:

• Strong work ethic and ability to work in a fast-paced environment.
  
• Excellent customer service and interpersonal skills.
  
• Must have excellent communication skills - both oral and written.
  
• Proficiency in Microsoft Office (Excel, Outlook, Word) and other applications.
  
• Organizational skills with attention to detail.
  
• Ability to manage multiple responsibilities and deadlines.
  
• Ability to prioritize tasks and work independently.
  
• Attention to detail and problem-solving skills.

Required Documents:

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for 3 professional references to be entered into Candidate Profile
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary:Commensurate with experience, plus excellent benefitsADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

Currently, the USU College of Veterinary Medicine participates in a "2+2" program with the College of Veterinary Medicine at Washington State University and the broader Washington-Idaho-Montana-Utah (WIMU) Regional Program in Veterinary Medicine, which provides instruction to 30 students in each class cohort. However, in 2022 the state of Utah approved the creation of a full four-year Doctor of Veterinary Medicine degree program at USU, with the goal of admitting its inaugual class of 40 students in the fall of 2025 and supporting a class size of 80 veterinary students in subsequent years. The new college is the only veterinary medical education program in Utah.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023