Business & Operations Director - Royal School District

BUSINESS & OPERATIONS DIRECTOR

CLASSIFICATION: Classified LOCATION: District Office

REPORTS TO: Superintendent FLSA STATUS: Exempt

BARGAINING UNIT: Non-represented

This is a standard position description to be used for directors with similar duties, responsibilities, classification and compensation. Employees assigned to the position description may or may not be assigned all of the duties identified herein.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Part I: Position Summary:

Under the supervision of the Superintendent, the Business and Operations Director is responsible for the overall
operation of the business and human resources operations and functions to ensure uniform application and
compliance with all state, federal, and local laws and regulations. Duties include the development and management of
the District budget and the year-end financial process; issuance and monitoring of staff contracts in compliance
with the requirements of the bargaining agreements and District policy; maintenance of personnel information
and files in compliance with state regulations; oversight of risk management, payroll, purchasing/accounts payable
and local receipts process; completion of state and federal reports assuring compliance with district, state and
federal regulations and laws; and the posting and hiring process of open positions.

Part II: Supervision and Controls over the Work:


The employee works with a high level of independence and professional discretion under the general supervision
of the superintendent. The employee’s work is governed, controlled, and evaluated by acceptable professional
practice, school and district policies and regulations, provisions of the Washington Administrative Code, and Revised
Code of Washington and direction of the supervisor.
The Business and Operations Director supervises the District office business, human resource personnel,
Facilities/Transportation Director and Food Services Director.

Part III: Major Duties and Responsibilities:

Business and Finance
Estimates District revenues and expenditures, prepares and monitors the District annual budget (F-195),
and completes the annual year-end financial statements report (F-196).
Reviews, monitors, and oversees the following: accounting procedures for all funds, including internal
auditing and budget control systems to determine the effectiveness of controls, operations, and compliance
with policies and procedures; data processing and management information system (Skyward); personnel
reporting (S-275) system; purchasing and accounts payable system in accordance with state laws and
Board policy; inventory system for supplies, property, and furniture; the investment management
process; and annual state auditor reviews.
Prepares monthly and annual financial reports and documents for the Board of Director’s review and
approval.
Direct and maintain risk management program and property and liability insurance program.
Management of the surplus and fixed asset process
Prepare, issue, and administer all financial/personnel contracts and personal services contracts.
Suggest, maintain, and administer Board policies for fiscal affairs and other policies as directed.
Advise the superintendent on business and financial issues and make recommendations to improve financial
operations and the position of the district.
Work cooperatively to support administrators and building office staff in fiscal management.
Work with citizens, staff, administrators, and the Board of Directors to interpret and discuss the District’s
fiscal program.
Manage real estate programs.
Administer the District’s certificated and classified personnel records system.
Develop and administer District personnel policies, practices, and procedures.
Participate in the collective bargaining process, including cost analysis.
Supervise and administer department functions in compliance with local, state, and federal requirements.
Maintain liaison with supervisors and employees to discuss fiscal and personnel matters, communicate
district policies, ensure effective flow of pertinent information, and provide advice in problem-solving
matters.
Oversees the monthly/yearly student enrollment reporting and management system, and develops and
projects enrollments and revenue projections for budget and cash-flow analysis.

Human Resources
Oversees the monthly/yearly student enrollment reporting and management system, and develops and
projects enrollments and revenue projections for budget and cash-flow analysis.
Oversees the responsibilities and functions of human resources management. Reviews, interprets,
administers, and ensures that critical reports and functions are accomplished to meet external deadlines in
compliance with federal and state employment/labor laws, and District policies and procedures related to
HR, including but not limited to ADA, FMLA, EEO, and FLSA. Remain current on applicable laws and ensure
proper documentation to support employee issues. Prepares monthly reports/documents for the Board
of Directors and District staff.
Negotiates, interprets, and administers collective bargaining agreements in collaboration with other
district staff. Plans and organizes labor-management meetings; serves as a liaison to labor organizations in
analyzing problems and developing alternative solutions; responds to employee grievances and
participates in arbitrations as necessary. Plans and develops labor relation approaches and strategies
consistent with district goals.
Advises administrators and other employees in matters pertaining to employee/employer relations,
personnel, and organizational issues and concerns. Determines appropriate approaches to employee
performance management and correction. Draft discipline letters and performance improvement plans.
Oversees and monitors all federal, state, and local district data input and reporting requirements related
to District staffing and human resources matters in compliance with federal, state, and local employment,
wage and salary laws and regulations, local collective bargaining agreements, and Board policy.
Assists in the budget planning process. Collaborates with the District budget team in preparing the
District’s staffing allocations and budget decisions related to staff increases and/or reductions as
necessary within areas of responsibility.
Conducts job analyses, develops/revises and maintains job descriptions with essential job functions and
performance criteria, and facilitates the posting of vacant positions.
Assists in the hiring of District staff. Directs activities related to job openings, recruitment, developing
interview questions, conducting interviews, documenting the selection process, transfers, and promotions.
Oversees payroll and employee benefit operations. Maintains employee personnel files system and
District staffing documents.
Oversees performance evaluation processes including the development and implementation of the
District’s performance evaluation instruments, and providing assistance with the development and
implementation of performance improvement plans and probation processes. Assist and train
supervisors in conducting performance evaluations.
Represents the District in various professional organizations; speaks effectively before individuals and groups;
and serves on or chairs committees, as requested.
Supervises, evaluates, leads, and develops business and human resource staff to maximize the execution of
strategies in a timely and consistent manner.
Develops and/or facilitates appropriate staff training compliant with local, state, and federal regulations
and mandates.
Performs other duties as directed by the superintendent.

Part IV: Minimum Qualifications:

Education and Experience
Four-year college degree required, with a major or emphasis in business administration, human resources, or
appropriate related field; master's degree preferred; experience in professional-level business and/or human
resources administration to include knowledge and experience in fiscal management, employee and labor
relations, collective bargaining, job analyses and development, employee recruitment, selection, and
compensation/benefits.

Allowable Substitution
Alternative combinations of education and experience will be evaluated by the superintendent/Board for
comparability.

Qualifications Requirements – Knowledge, Skills and Abilities
Demonstrated experience in either a public or private setting with fiscal and/or human resources
administrative responsibilities.
Experience in accounting, financial reporting, and/or auditing; developing and managing budgets, utilizing
electronic data management including ability to operate “spreadsheet” software; staff evaluation skills;
handling confidential information. Knowledge of school district accounting and finance is preferred.
Demonstrated ability to consistently work positively with a wide variety of people both inside and outside of
the organization; meet multiple demands in a pressure situation while maintaining high levels of quality work;
meet the public in a positive manner; work with minimal supervision; communicate clearly, orally, and in
writing; make quick, sound judgments while interpreting financial material.
A strong commitment to the values and principles of public education.
Demonstrated skills and ability to provide innovative and responsible leadership with strength in planning,
organizing, and delegating.
Proficient in conducting job analyses, developing job descriptions, overseeing position postings, and
implementing effective recruiting strategies.
Knowledge of, and experience in, collaborative bargaining strategies, and ability to interpret and administer
collective bargaining agreements.
Excellent interpersonal skills include: the ability to gain consensus among peers and subordinates, the ability to
disarm potentially volatile personnel situations and create a team-building environment; ability to resolve
employee conflicts and offers advice and solutions creating a win/win situation for the employee and the
District.


Part VI: Physical and Environmental Requirements of the Position:
The physical demands and work environment described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. Works in an office environment; maintains
confidential information; required to meet inflexible deadlines; experiences interruptions from telephone and
office visitors; required to deal with distraught or angry people; requires substantial visual concentration on detail,
dexterity, and precision; requires occasional prolonged exposure to visual display terminal; required to attend
Board of Directors’ meetings, recruitment fairs, professional development meetings, and other meetings beyond
normal working hours to represent the district.

Physical Demands:
The employee will work under deadlines and/or stressful situations; and will experience frequent interruptions.
Lifting of at least 50 pounds may be required. Bending and walking.
Keyboarding endurance is a must.
Visual concentration at the computer is necessary.
While performing the duties of this job, the employee may occasionally work in outside weather conditions and be exposed to wet and/or humid conditions, temperature fluctuations, fumes or airborne particles, and toxic or caustic chemicals commonly used in instruction and/or cleaning. The employee may be required to travel on school-owned or leased vehicles while supervising and assisting students.
**COMPLETION OF SAFE SCHOOLS WEB-BASED TRAINING IS REQUIRED AS A CONDITION OF EMPLOYMENT**


SALARY AND CONTRACT
Salary range $105,000-$125,000 dependent upon education & experience
The annual salary range for a 260-day contract will be commensurate with similar-sized school districts. Employer-paid health benefits, vacation leave, sick leave, and retirement benefits are included.

TIMELINE
Deadline for application: Posting Closes December 2nd
Anticipated Interviews: December 5th
Position start date: Negotiable (Preferably by December 20th)


A completed application will include the following:
Letter of Application
Completed Certificated District Application (online only)
Resume
Three current reference letters including the current supervisor
College Transcripts

Please apply online at www.royal.wednet.edu (Menu Bar/Jobs/Recruit and Hire)
For information Call Marissa Reyes, Human Resources (509) 346-2222, mreyes@royalsd.org or Superintendent Roger W. Trail at (509) 346-2222, rtrail@royalsd.org mailto:rtrail@royalsd.org

NONDISCRIMINATION The Royal School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee has been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator Cody Miller, Compliance Officer, 901 Ahlers Road, Royal City, WA 99357, (509) 346-2256, Cmiller@royalsd.org