Business Services Specialist - GForce Life Sciences

Summary

Our growing, mid-sized pharmaceutical client has engaged GForce Life Sciences to provide a Business Services Specialist to assist the sales department in managing the communication and operations of various projects and event tasks

Job Responsibilities:

• Support the Sales Training Operations team which includes but is not limited to, scheduling larger meetings, taking notes for meetings
• Work with trainers to ensure trainees have materials, communications on expectations, and coordination of training logistics/schedules
• Secure conference rooms, manage logistics, and room set-up for new product basic training class
• Work with local hotels to secure sleeping rooms for new hires
• Work with local restaurants to host private dinners/events
• Reserve ground transportation
• Coordinate travel logistical details with new hires
• Order, print, and prepare materials for content packages used during on-site training
• Order and coordinate lunches, catering, and meals for new-hire functions
• Build/modify survey templates for upcoming class/ training events/town halls
• Distribute surveys to new hires after training class. Manage data entry for all training survey results.
• Supports SOW/MSA/PO creation and tracking in Ariba
• Support HCP contracts in inhouse system upon request
• Input training completion dates in Workday.
• Submit documents to PRC for review and approval
• Support limited budget tracking
• Manage contractors to assign tasks and ensure work is completed
• Identify opportunities to streamline workflows, to prioritize key business activities, and develop solutions
• Manage all operational details and issues independently-take ownership for completion
• Build PowerPoint presentations/Executive Summaries showcasing Training Experiences (National Meetings, etc.)
•  Management Digital Content archived on SharePoint
•  Administrative support of the Field Training Resource Center

Qualifications

• Bachelor's degree required
• 3 years of similar work experience
• Proficiency with the Microsoft Office suite, especially PowerPoint, Excel, Teams, and Microsoft Forms
• Experience working with Workday, SharePoint, Veeva Vault, Service Now, Adobe Acrobat
• Experience with the contracting process highly preferred
• Project management experience a must

Term & Start

• Hybrid - On site Tues/Wed/Thurs
• 12-month contract, open to extension
• 2 Video Interviews - Start 2-3 weeks from an offer
• Benefits available (Medical, Dental, Vision, 401k)
• Pay range - $32-37hr (Based on experience)

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