Business Support And Administrative – Administrative Assistant 3 - HonorVet Technologies

Job title : Business Support and Administrative – Administrative Assistant 3
Location : Hybrid (Redmond, WA) 
Duration: 8+ months
Job ID: 146773-1
 
Job Description

• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages schedule(s), coordinates travel arrangements and processes business expenses.
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

Typical Day in the Role
 Purpose of the Team:

• The team is part of a global sales team that manages the top 25 partners at a large enterprise tech company.

 Key projects:

• The role is to support two of the Client, with their calendar, travel, expenses, and partner event support.
• The role also involves being a backup for the Executive Admin for GM, when the EA is out.
• The role may support both international and domestic travel, likely at most once a month between both executives. Knowledge of VISA processes not required.
• They will support a team of around 30 members, and the role only requires basic excel skills.
• A lot of their time will be spent on event support, booking rooms, catering, badges, and logistics support for partner meetings with executives.

 Typical task breakdown and operating rhythm:

• Varies day by day, but will likely be 40% calendar support, 30% event support, remainder on travel, expenses, and various activities.

 Compelling Story & Candidate Value Proposition

• What makes this role interesting? – This role provides the opportunity to work with a lot of executives including external facing visibility.
• Unique Selling Points: The role is part of a team that has a great team culture and good personalities.

 Candidate Requirements

• Years of Experience Required: 5-7 overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Disqualifiers: None
• Best vs. Average: The ideal resume would contain prior experience in a large enterprise tech company. The ideal candidate is proactive and can work well with ambiguity. They are action oriented, and resourceful.
• Performance Indicators: Performance will be assessed based on quality of work.

 Top 3 Hard Skills Required + Years of Experience
1. Minimum 5+ years' experience with Calendar support in Outlook
2. Minimum 4+ years' experience working with Executives, including external executives.
3. Minimum 5+ years' experience with supporting events, travel, and expenses.
 
Hard Skills Assessments

• Expected Dates that Hard Skills Assessments will be scheduled: ASAP week of 9/16
• Hard Skills Assessment Process: The assessment process will include 1 round with EA they will be help, 1 with each GM.
• Required Candidate Preparation: Candidates should be prepared with a few questions to ask as well as show off their calendaring skills prior to the assessment.