CIRES Finance Manager or Finance Coordinator - University of Colorado
Boulder, CO
About the Job
CIRES Finance Manager or Finance Coordinator
Requisition Number: 59961
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 29-Oct-2024
Date Posted:
Job Summary
The Cooperative Institute for Research in Environmental Sciences (CIRES) encourages applications for a Finance Coordinator or Finance Manager to provide professional post-award support services to CIRES Principal Investigators (PIs) and research personnel! The objective of the post-award team is to facilitate research by providing high-quality administrative support to CIRES faculty and research personnel. This role collaborates with CU's central offices: Office of Contracts and Grants (OCG), Research Financial Services (RFS), Research and Innovation Office (RIO), Campus Controller's Office (CCO), Procurement Service Center (PSC), etc. to coordinate our research administration services which encompass all financial aspects of sponsored and non-sponsored funding for the institute.
This position is being offered at the Finance Coordinator or Finance Manager level depending on the experience of the selected candidates. Work between these levels will be distinguished based on complexity of research portfolios assigned and independence of work.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
CIRES (https://cires.colorado.edu/) is an internationally recognized leader in innovative environmental science and research and is located at the University of Colorado Boulder. At CIRES, more than 950 environmental science professionals work to understand the dynamic Earth system, including people's relationship with the planet. CIRES has partnered with NOAA since 1967, and our areas of expertise include weather and climate, changes at Earth's poles, air quality and atmospheric chemistry, water resources, solid Earth sciences, and more. Our vision is to be instrumental in ensuring a sustainable future environment by advancing scientific and societal understanding of the Earth system.
What Your Key Responsibilities Will Be
_Post-Award Duties:_
+ Maintain an awareness and understanding of award terms and conditions within the assigned research portfolio.
+ Prepare and convene project kick-off meetings with PI and key research personnel when new awards are processing.
+ Communicate with the PI regularly to ensure the financial aspects of the award are proactively managed.
+ Maintain knowledge of OCG and CCO/RFS workflow for project and speedtype set-up.
+ Application of award-specific terms and conditions, funding agency requirements, CU policies and procedures, and state regulations for the appropriate use of restricted and non-restricted funds.
_Work with PI/Supervisors and CIRES HR:_
+ Provide accurate speedtypes to support new hires. This includes checking the allowability of the hire, funding availability (including benefits, tuition and overhead when applicable), and period of performance details, reviewing and signing off the hiring checklist.
+ Enter monthly salary assignments.
+ Submit funding distributions for CIRES personnel to HR by their monthly due date.
+ Proactively connect with PIs and research staff to acquire funding assignments for the new month and salary projections for the coming 3 or more months.
+ Submit funding distributions via the salary upload tool, or manually enter data into the Obi-Wan application for automatic conversion into the Central Salary Database Spreadsheet.
_Reconciling, Analyzing, Reporting and Projecting:_
+ Review funding level, remaining balance and end date. For sponsored projects, work with PI, OCG and sponsors to process additional funding. For non-sponsored funds, work with other units as needed to process budget or cash transfers.
+ Reconcile past expenses by running reports in CU Data. Review each expense and analyze for appropriateness and allowability based on the approved budget, scope of the project, terms of the award, and all other applicable federal regulations and university policies. Ensure expenses hit the correct account code.
+ Process expense transfers (Journal Entries (JE)) as needed. Obtain copies of documentation for expenses that aren't available in Concur, CU Marketplace or Cognos (such as JEs in Finance system) and save in the appropriate project folder.
+ Encumber future expenses for sponsored projects and auxiliary programs. Reports are built using the Hope application or a customized Excel spreadsheet. Projection reports are necessary to successfully forecast and manage funds. They communicate critical financial data to PIs, other research personnel, and CIRES Administration.
+ For monthly financial reports, assist PIs in determining if an expense is allowable, allocable, reasonable, and being treated in a consistent manner relative to the guidelines set forth by the federal government, the State of Colorado, the funding agency, the University of Colorado, as well as the scope of work and budget of the project. The reports also serve to avoid overspending the award. Generate ad hoc reports for PIs.
Award Action Set Up and Change Processing:
+ Work with PI to prepare and submit necessary award actions to OCG and through agency websites including but not limited to no-cost extensions, changes in scope of work, budget revisions, restricted funds transfers, PI or Co-PI change or transfer, PI or Co-PI disengagement, requests for additional funding, and addition of new sub-awardee.
_Procurement:_
+ Use CU Marketplace, as well as the Procurement Service Center (PSC) website when determining and implementing appropriate methods of payment (Procurement Card (PCARD), Payment Voucher, Payment Authorization, Non-Employee Reimbursement, Departmental Purchase Order, Purchase Order (including Personal Services Agreements) or Standing Purchase Order/Blanket Purchase Order (including Sub Awards)) for any given expense. This includes working through interdepartmental processes with the Office of Contracts and Grants, Research Financial Services, Human Resources, International Tax Office, and the Procurement Service Center.
+ Determine necessary supplemental documentation (Official Function, Honorarium, Request for Sub Award form, Sole Source Justification, Scope of Work, etc.).
+ Serve as an Approving Official (AO) of Procurement Card Holders. This includes creating monthly reports within the Concur website on behalf of teaching faculty members by obtaining the necessary documentation, the speedtype and the business purpose.
+ Assist, review and approve monthly PCARD reports of non-faculty members.
+ Monitor PCARD transactions to ensure complete documentation of all card transactions, and to ensure that all transactions are made in accordance with University regulations and sponsor requirements.
+ Establish new PCARD accounts and close out accounts of departed employees.
+ Generate reimbursement reports for CU travelers and allocate PCARD charges to the appropriate account code and project or program in a timely manner, while following the PCARD guidelines.
_Collaboration and Professional Development:_
+ Back up other team members including CIRES purchasing team.
+ Participate in campus initiatives or working groups, attend training pertaining to award administration provided by NCURA, funding agencies, OCG, CCO, or senior finance managers, etc.
What You Should Know
This position offers a hybrid work modality, requiring a minimum of 2 days per week of in-person work. Hybrid work arrangements will follow current CIRES and university guidance and policies.
What We Can Offer
The annual hiring ranges by position level are:
+ Finance Coordinator: $53,000-$66,500
+ Finance Manager: $66,500-$85,000
Relocation funds are available for eligible candidates.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be creative. Be resourceful. Be Boulder.
What We Require
_Finance Coordinator:_
+ Bachelor's degree in a related field or a combination of education and/or experience relevant to this position and in the fields of research administration, finance, accounting, or similar will substitute for the degree on a year-for-year basis.
+ One year of experience in research administration, finance, accounting or related experience.
+ An equivalent combination of education and experience may substitute.
_Finance Manager:_
+ Bachelor's degree in a related field or a combination of education and/or experience relevant to this position and in the fields of research administration, finance, accounting, or similar will substitute for the degree on a year-for-year basis.
+ Three years of experience in research administration, finance, accounting or related experience.
+ An equivalent combination of education and experience may substitute.
What You Will Need
+ Ability to exercise discretion and perform work independently.
+ Ability to manage a higher volume of work and a large and diverse research portfolio from multiple sponsors (e.g., federal and industry) and award instruments (e.g., contracts, grants, cooperative agreements, service agreements).
+ Ability to work in a fast-paced environment while maintaining a high standard of customer service, responsiveness and willingness.
+ Ability to communicate award terms and conditions to project personnel in a courteous, constructive manner; when spending restrictions are necessary, provide options for achieving the project's objective.
+ Ability to learn and navigate finance and university systems.
+ Ability to research complex or opaque policies and determine an appropriate course of action.
+ Ability to apply good judgment when evaluating expenditures or planning costs with CIRES or CU funds.
+ Collaborate and cooperate as part of a diverse team as well as with other members of the administrative team and campus community.
+ Ability to think creatively about our workload and work structure to improve efficiency and customer service while ensuring compliance.
+ Proficiency in Microsoft Excel.
Special Instructions
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by October 29, 2024 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://jobs.colorado.edu/) .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/CIRES-Finance-Manager-or-Finance-Coordinator/59961 (https://apptrkr.com/5728387)
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-88675ce71395804da8114beb812e90f4
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Requisition Number: 59961
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 29-Oct-2024
Date Posted:
Job Summary
The Cooperative Institute for Research in Environmental Sciences (CIRES) encourages applications for a Finance Coordinator or Finance Manager to provide professional post-award support services to CIRES Principal Investigators (PIs) and research personnel! The objective of the post-award team is to facilitate research by providing high-quality administrative support to CIRES faculty and research personnel. This role collaborates with CU's central offices: Office of Contracts and Grants (OCG), Research Financial Services (RFS), Research and Innovation Office (RIO), Campus Controller's Office (CCO), Procurement Service Center (PSC), etc. to coordinate our research administration services which encompass all financial aspects of sponsored and non-sponsored funding for the institute.
This position is being offered at the Finance Coordinator or Finance Manager level depending on the experience of the selected candidates. Work between these levels will be distinguished based on complexity of research portfolios assigned and independence of work.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
CIRES (https://cires.colorado.edu/) is an internationally recognized leader in innovative environmental science and research and is located at the University of Colorado Boulder. At CIRES, more than 950 environmental science professionals work to understand the dynamic Earth system, including people's relationship with the planet. CIRES has partnered with NOAA since 1967, and our areas of expertise include weather and climate, changes at Earth's poles, air quality and atmospheric chemistry, water resources, solid Earth sciences, and more. Our vision is to be instrumental in ensuring a sustainable future environment by advancing scientific and societal understanding of the Earth system.
What Your Key Responsibilities Will Be
_Post-Award Duties:_
+ Maintain an awareness and understanding of award terms and conditions within the assigned research portfolio.
+ Prepare and convene project kick-off meetings with PI and key research personnel when new awards are processing.
+ Communicate with the PI regularly to ensure the financial aspects of the award are proactively managed.
+ Maintain knowledge of OCG and CCO/RFS workflow for project and speedtype set-up.
+ Application of award-specific terms and conditions, funding agency requirements, CU policies and procedures, and state regulations for the appropriate use of restricted and non-restricted funds.
_Work with PI/Supervisors and CIRES HR:_
+ Provide accurate speedtypes to support new hires. This includes checking the allowability of the hire, funding availability (including benefits, tuition and overhead when applicable), and period of performance details, reviewing and signing off the hiring checklist.
+ Enter monthly salary assignments.
+ Submit funding distributions for CIRES personnel to HR by their monthly due date.
+ Proactively connect with PIs and research staff to acquire funding assignments for the new month and salary projections for the coming 3 or more months.
+ Submit funding distributions via the salary upload tool, or manually enter data into the Obi-Wan application for automatic conversion into the Central Salary Database Spreadsheet.
_Reconciling, Analyzing, Reporting and Projecting:_
+ Review funding level, remaining balance and end date. For sponsored projects, work with PI, OCG and sponsors to process additional funding. For non-sponsored funds, work with other units as needed to process budget or cash transfers.
+ Reconcile past expenses by running reports in CU Data. Review each expense and analyze for appropriateness and allowability based on the approved budget, scope of the project, terms of the award, and all other applicable federal regulations and university policies. Ensure expenses hit the correct account code.
+ Process expense transfers (Journal Entries (JE)) as needed. Obtain copies of documentation for expenses that aren't available in Concur, CU Marketplace or Cognos (such as JEs in Finance system) and save in the appropriate project folder.
+ Encumber future expenses for sponsored projects and auxiliary programs. Reports are built using the Hope application or a customized Excel spreadsheet. Projection reports are necessary to successfully forecast and manage funds. They communicate critical financial data to PIs, other research personnel, and CIRES Administration.
+ For monthly financial reports, assist PIs in determining if an expense is allowable, allocable, reasonable, and being treated in a consistent manner relative to the guidelines set forth by the federal government, the State of Colorado, the funding agency, the University of Colorado, as well as the scope of work and budget of the project. The reports also serve to avoid overspending the award. Generate ad hoc reports for PIs.
Award Action Set Up and Change Processing:
+ Work with PI to prepare and submit necessary award actions to OCG and through agency websites including but not limited to no-cost extensions, changes in scope of work, budget revisions, restricted funds transfers, PI or Co-PI change or transfer, PI or Co-PI disengagement, requests for additional funding, and addition of new sub-awardee.
_Procurement:_
+ Use CU Marketplace, as well as the Procurement Service Center (PSC) website when determining and implementing appropriate methods of payment (Procurement Card (PCARD), Payment Voucher, Payment Authorization, Non-Employee Reimbursement, Departmental Purchase Order, Purchase Order (including Personal Services Agreements) or Standing Purchase Order/Blanket Purchase Order (including Sub Awards)) for any given expense. This includes working through interdepartmental processes with the Office of Contracts and Grants, Research Financial Services, Human Resources, International Tax Office, and the Procurement Service Center.
+ Determine necessary supplemental documentation (Official Function, Honorarium, Request for Sub Award form, Sole Source Justification, Scope of Work, etc.).
+ Serve as an Approving Official (AO) of Procurement Card Holders. This includes creating monthly reports within the Concur website on behalf of teaching faculty members by obtaining the necessary documentation, the speedtype and the business purpose.
+ Assist, review and approve monthly PCARD reports of non-faculty members.
+ Monitor PCARD transactions to ensure complete documentation of all card transactions, and to ensure that all transactions are made in accordance with University regulations and sponsor requirements.
+ Establish new PCARD accounts and close out accounts of departed employees.
+ Generate reimbursement reports for CU travelers and allocate PCARD charges to the appropriate account code and project or program in a timely manner, while following the PCARD guidelines.
_Collaboration and Professional Development:_
+ Back up other team members including CIRES purchasing team.
+ Participate in campus initiatives or working groups, attend training pertaining to award administration provided by NCURA, funding agencies, OCG, CCO, or senior finance managers, etc.
What You Should Know
This position offers a hybrid work modality, requiring a minimum of 2 days per week of in-person work. Hybrid work arrangements will follow current CIRES and university guidance and policies.
What We Can Offer
The annual hiring ranges by position level are:
+ Finance Coordinator: $53,000-$66,500
+ Finance Manager: $66,500-$85,000
Relocation funds are available for eligible candidates.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be creative. Be resourceful. Be Boulder.
What We Require
_Finance Coordinator:_
+ Bachelor's degree in a related field or a combination of education and/or experience relevant to this position and in the fields of research administration, finance, accounting, or similar will substitute for the degree on a year-for-year basis.
+ One year of experience in research administration, finance, accounting or related experience.
+ An equivalent combination of education and experience may substitute.
_Finance Manager:_
+ Bachelor's degree in a related field or a combination of education and/or experience relevant to this position and in the fields of research administration, finance, accounting, or similar will substitute for the degree on a year-for-year basis.
+ Three years of experience in research administration, finance, accounting or related experience.
+ An equivalent combination of education and experience may substitute.
What You Will Need
+ Ability to exercise discretion and perform work independently.
+ Ability to manage a higher volume of work and a large and diverse research portfolio from multiple sponsors (e.g., federal and industry) and award instruments (e.g., contracts, grants, cooperative agreements, service agreements).
+ Ability to work in a fast-paced environment while maintaining a high standard of customer service, responsiveness and willingness.
+ Ability to communicate award terms and conditions to project personnel in a courteous, constructive manner; when spending restrictions are necessary, provide options for achieving the project's objective.
+ Ability to learn and navigate finance and university systems.
+ Ability to research complex or opaque policies and determine an appropriate course of action.
+ Ability to apply good judgment when evaluating expenditures or planning costs with CIRES or CU funds.
+ Collaborate and cooperate as part of a diverse team as well as with other members of the administrative team and campus community.
+ Ability to think creatively about our workload and work structure to improve efficiency and customer service while ensuring compliance.
+ Proficiency in Microsoft Excel.
Special Instructions
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by October 29, 2024 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://jobs.colorado.edu/) .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/CIRES-Finance-Manager-or-Finance-Coordinator/59961 (https://apptrkr.com/5728387)
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-88675ce71395804da8114beb812e90f4
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Source : University of Colorado
