COMMERCIAL PROPERTY MANAGER - Spherion

The Commercial Property Manager is responsible for overseeing the daily operations of assigned properties. This role ensures that tenant obligations to ownership are enforced, and ownership obligations to tenants are met. Duties and measurement practices may vary depending on the property.

Essential Duties and Responsibilities:

Tenant Communications:
-Provide excellent tenant service by addressing requests and problems with urgency.
-Execute new tenant and move-out procedures, including the transfer of utilities, keys, and signage -updates.
-Collaborate with the Property Administrator to maintain updated tenant contact information.

Property Maintenance:
-Conduct periodic inspections of the property.
-Manage vendors for services such as landscaping, janitorial, parking lot repairs, HVAC maintenance, and common area upkeep.
-Procure bids for repairs over $5,000 and coordinate the approval process.

Vacant Property Readiness:
-Oversee routine maintenance and preparation of vacant properties for showings.
-Coordinate with Leasing to provide information on the status of property systems (e.g., HVAC, electrical).

Property Accounting & Reconciliation:
-Oversee monthly rent collections and address overdue payments.
-Prepare information for legal counsel in cases of tenant defaults.
-Approve invoices and ensure proper coding and timely payments.
-Prepare annual budgets and projections for Common Area Maintenance (CAM) and operating expenses.

Miscellaneous:
-Assist in risk management by ensuring proper insurance is in place for properties, tenants, and contractors.
-Work with the Leasing team on renewals and other tenant communications as needed.

Physical Demands:
Frequent standing, walking, and lifting of up to 20 lbs may be required.
This job description is intended to provide an overview of the responsibilities for the Commercial Property Manager position and may be subject to change based on business needs.

Responsibilities:
Essential Duties and Responsibilities:

Tenant Communications:
-Provide excellent tenant service by addressing requests and problems with urgency.
-Execute new tenant and move-out procedures, including the transfer of utilities, keys, and signage -updates.
-Collaborate with the Property Administrator to maintain updated tenant contact information.

Property Maintenance:
-Conduct periodic inspections of the property.
-Manage vendors for services such as landscaping, janitorial, parking lot repairs, HVAC maintenance, and common area upkeep.
-Procure bids for repairs over $5,000 and coordinate the approval process.

Vacant Property Readiness:
-Oversee routine maintenance and preparation of vacant properties for showings.
-Coordinate with Leasing to provide information on the status of property systems (e.g., HVAC, electrical).

Property Accounting & Reconciliation:
-Oversee monthly rent collections and address overdue payments.
-Prepare information for legal counsel in cases of tenant defaults.
-Approve invoices and ensure proper coding and timely payments.
-Prepare annual budgets and projections for Common Area Maintenance (CAM) and operating expenses.

Miscellaneous:
-Assist in risk management by ensuring proper insurance is in place for properties, tenants, and contractors.
-Work with the Leasing team on renewals and other tenant communications as needed.

Physical Demands:
Frequent standing, walking, and lifting of up to 20 lbs may be required.
This job description is intended to provide an overview of the responsibilities for the Commercial Property Manager position and may be subject to change based on business needs.

Working hours: 8:00 AM - 5:00 PM

Skills:
Preferred Qualifications:

CPM or RPA designation is preferred.
Competencies:

Strong communication and interpersonal skills.
Ability to assess situations, analyze data, and arrive at valid conclusions.
Ability to manage performance for administrative team members.
Excellent customer service and relationship-building skills.
Working Conditions:
The role includes both office and field work, with frequent property visits. Availability 24/7 for tenant emergencies is expected.

Travel Requirements:
-Local
-National

Education:
Bachelors

Experience:
1-4 years

Qualifications:
Required Qualifications:

-Undergraduate degree in Real Estate, Business Administration, Finance, Accounting, or a related field.
-3-5 years of experience in managing multi-tenant buildings and construction administration.
-Knowledge of property management principles, practices,