Chief Deputy Registrar of Voters - County of Riverside
Riverside, CA 92501
About the Job
The County of Riverside's Registrar of Voters is seeking a qualified Chief Deputy Registrar of Voters to join the Voter Services team in Riverside.
Under direction, assists the Registrar of Voters with planning, organizing, and directing the conduct of all Primary, General and Special elections; implements policy as it is determined by the Registrar of Voters; acts for the Registrar of Voters when assigned; and performs other related duties as required.
The ideal candidate will possess strong oral and written communication skills, as the Chief Deputy Registrar of Voters will interact with staff and voters regularly. Experience with medium to large county elections for three to five years will provide the County Registrar's Office with an experienced individual who can direct and manage staff in preparation for elections. With an opportunity to work a hybrid telework schedule during non-election times, the candidate is expected to be on-site during the busy and exciting election season, which may require schedule fluctuations. Other important attributes include strong time management skills, managerial/supervising experience, Certified Elections Registration Administrator certification, and/or membership in the California Association of Clerks and Election Officials. A bilingual candidate (Spanish/English) would be a bonus.
This class has been designated At-Will by the Board of Supervisors, in accordance with the provisions provided under Article 6, Section 601E (8) of the County Management Resolution and serves at the pleasure of the Registrar of Voters.
This class has been deemed eligible for the Performance Management Recognition Plan as set forth under Article 3, Section 311(C) of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives.
Meet the Team!
The County of Riverside's Registrar of Voters serves its residents by ensuring the electoral process be conducted professionally, consistently demonstrating neutrality and non-partisan decision-making, based upon a thorough knowledge of and compliance with all election laws by administering them timely, responsively and with integrity.
EXAMPLES OF ESSENTIAL DUTIES
•Assist in evaluating the elections organization, including required personnel utilization, work methods and procedures.
• Provide recommendations to improve operations and assist in the development of plans to accomplish the efficient, accurate and timely completion of elections.
• Assist in the planning, coordination and conduct of Primary, General and Special elections.
• Direct the preparation and maintenance of records related to voting activities including registration of eligible voters, Registration Affidavits, recapitulation and summary data, election precinct, jurisdictional and district boundary lines, and mail and candidate's services.
• Review and interpret statutes, ordinances and other regulatory requirements to assure compliance and determine impact on the operations of the department.
• Supervise, train and evaluate the work of section supervisors.
• Coordinate with the certified State printer and through subordinate staff to ensure quality, delivery, inspection, accuracy, and testing of official ballots.
• Direct and oversee the selection, instruction, and operations of election precinct officers and polling places.
• Direct the verification and filing of all electronic campaign statements and reports for position offices, initiative referendums, and petitions.
• Coordinate with department management, and through subordinate staff, ensure the timely electronic submission of election materials and the delivery of election materials to the polling locations.
• Respond to written and oral inquiries concerning voters and election results.
• Analyze and project elections needs in staffing, equipment, supplies, and services.
• Monitor elections events.
• Direct and is responsible for all procedures in the completion of official canvasses.
• Assist in the preparation of the department's budget.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelor's degree in public or business administration, or a closely related field to the assignment. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Three years of full-time managerial, administrative, or supervisory experience in a governmental agency, preferably with at least one year in the administering of voter registration or elections programs, or supervising a staff engaged in voter registration and election activities, at the municipal, county level, or above.
Knowledge of: Functions and procedures of a public election's office; federal and state laws and regulations governing elections within the State of California; the use of computers and applications in voter registration and election activities; modern office management and clerical procedures; principles and techniques of supervision and personnel management; equipment and supplies required by and used in elections; principles of budget preparation and monitoring.
Ability to: Plan, organize and direct the work of others engaged in a wide variety of specialized election and clerical activities; supervise elections operations in peak work periods and train regular, seasonal, and temporary personnel; explain and apply the election laws, regulations, policies, and procedures applicable to the functions of the Registrar of Voters; plan, direct, and schedule the preparation and maintenance of comprehensive records, files, and reports; classify and interpret statistical and related information; analyze situations accurately, generate alternatives, and adopt effective courses of action; establish and maintain effective and cooperative working relations with the staff and the public; communicate clearly and concisely in oral and written form; create presentations and explain formal operational or budgetary proposals to boards, commissions, and councils; prepare agendas and chair meetings of a variety of boards, commissions, councils, and committees.
SUPPLEMENTAL INFORMATION
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here ( Download PDF reader ).
What's Next?
Open to All Applicants
This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department.
Applicants who are current County of Riverside employees and/or current employees of the Registrar of Voters may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:http://dao.rc-hr.com/.
Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the close date of the recruitment. No late applications will be permitted.
Include relevant work experience details on resume and/or application.
Proof of Education
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
For questions regarding this recruitment
Contact Danilo Lozano at DaLozano@rivco.org with any questions regarding this recruitment.
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL INSURANCE: A Flexible Benefit Credit is provided on a monthly basis as governed by the Management Resolution or applicable bargaining unit. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013.As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.
ANNUAL LEAVE (Bi-Weekly Accrual):
0 < 36 months = 8.92 Hours
36 to <108>108 or more months = 12.00 Hours
Maximum Annual Leave accumulation is 1,800 hours. Employee may receive pay in lieu of up to 80 hours per calendar year. Agency/Department Head may approve an additional 80 hours.
-Annual Leave for Unrepresented Management Attorneys:
Maximum Annual Leave accumulation is 2,000 hours. Refer to Article 22 of the Management Resolution for a list of job classifications included.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: 5 days (3 days are County paid; 2 days can be taken through use of accrued leave balances).
BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances to provide up to 100% of pay.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information..