Church Administrator - Open Hearts UMC

JOB SUMMARY

The Church Administrator supports the church’s vision and mission by managing systems and tasks related to administration, church ministries, and facilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Create and utilize systems and procedures to help clergy, staff, and laity work together to achieve ministry goals.
• Manage reception by welcoming guests, answering the door and phone, and providing assistance in a friendly manner, and/or scheduling volunteers to manage reception.
• Assist ministry teams in creating and implementing church policies.
• Manage building access with Ring doorbell, door scheduler, and key-card system.
• Ensure membership records are updated, accurate, and easily accessible to appropriate personnel through Realm.
• Maintain confidential information and materials and ensure data integrity.
• Manage church files and reporting systems and maintain accurate ministry metrics for records.
• File appropriate denominational reports bi-annually.
• Create, edit, print, and prepare documents including worship bulletins, funeral bulletins, newsletters, flyers, forms, etc.
• Maintain office equipment and supplies.
• Maintain lease agreements with parties that are leasing space from the church.
• Act as staff liaison and attend meetings of Trustees and Finance committees.
• Liaise between Trustees, United Methodist Annual Conference, insurance companies, vendors, and contractors.
• Maintain the churchwide calendar and manage space usage needs.
• Supervise facilities staff.
• Assist with current bookkeeping processes and work with associated parties to help develop additional plans/goals related to bookkeeping and human resources systems.
• Liaise with the South Carolina Conference, OHUMC Treasurer/Finance Committee, OHUMC SPRC, and other laity currently assisting with bookkeeping as sustainable plans for the future are established.
• Perform other related duties as assigned.

Requirements

REQUIRED KNOWLEDGE AND SKILLS

• Extensive knowledge in Office 365 (Word, Publisher, Excel, and PowerPoint)
• Proficiency with Adobe Suite, Canva, or other professional editing software.
• Exceptional communication skills, both oral and written.
• Strong organizational skills.
• Professional demeanor, a team-oriented, collaborative, and engaging attitude.
• Prioritize and manage planned and spontaneous-arising responsibilities, and to multitask when needed.
• Ability to tactfully handle stressful and difficult situations, while maintaining confidentiality.
• Strong ethical standards; ability to create trust and integrity with coworkers and community.

REQUIRED EDUCATION AND EXPERIENCE

• Associate degree or higher.
• Minimum 2 years of business management experience.
• Experience with editing software and social media content creation.