Compliance & Education Coordinator - ProSmile

Job Title: Compliance & Education Coordinator 

Department/Location: New Jersey (with travel to NY and PA as needed) 

Reports to: Compliance Specialist 

FLSA Status: Non-Exempt

Direct Reports: None 


 

Company Overview 

ProSmile is the fastest growing dental organization on the East Coast and has the largest network of affiliated multi-specialty dental practices in New Jersey, with an expanding footprint in Pennsylvania and Maryland. Our premier DSO is led by world class dentists who understand what highly skilled dentists and dental professionals need to grow a practice while focusing on delivering the best-in-class clinical care to their patients. We offer up-to-date equipment and technology, experienced and friendly staff, and dentists who truly care about their patients. Our Compliance & Education Coordinator position offers a competitive compensation and when applicable benefits package that includes medical, dental, vision, 401(k), training and career development, license advancement assistance, and more! 

Position Summary 

The Compliance and Education Coordinator will provide an array of support to both Operations and Compliance on a number of critical tasks. The incumbent will need to be highly versatile and flexible as the needs of the business can change spanning the Northeast territory. 

Duties and Responsibilities 

The duties include, but are not limited to: 

• Manage ProSmile University (our continuing education platform) with specific emphasis on tracking Continuing Education (CE) credits for current and prospective providers, communicating to the providers of upcoming events, as well organization of events and managing vendor relations. 

• Coordinate events, including venue, location, etc. for CE events in the region and manage vendor relations and attend events as applicable. 

• Track and record all required compliance training for all staff including but not limited to OSHA, HIPPA, and Bloodborne Pathogens to ensure each provider is within required standards. 

• Track and manage office level compliance related to state inspections, insurance inspections, OSHA and HIPPA compliance and documentation and organization. 

• Track and report on required certifications and licensures for all providers. 

• Performs miscellaneous job-related duties as assigned 
  
  Qualifications 

• Associates Degree preferred 

• MS Office Suite proficient (Word, Outlook, Excel, PowerPoint) 

• Travel is TBD as needed and can vary during the year with events. 
  
  Knowledge and Skills/Expected Competencies 

• Knowledge of Event Planning and Vendor Management 

• Knowledge of Workman’s Comp and compliance initiatives 

• Ability to travel on an as needed basis throughout NJ, NY & PA. 

• Strong communication and interpersonal skills. 

• Ability to clearly communicate with vendors, event staff, and providers to create a successful and positive experience for current and prospective providers. 

• Excellent organization, prioritization, follow up, analytical and time management skills with ability to handle multiple priorities and deadlines. 

• 2-4 years experience with preference for Dental / DSO organizations. 
  
  Physical/Mental Demands and Work Environment 
  
  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
  
  While performing the duties of this job, the employee is regularly required to stand, walk and use hands and arms to operate general office equipment (PC, telephone, file cabinets, copier, fax machine and printer). The employee may occasionally lift and/or move between 10 and 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may need to travel to healthcare practices. 
  
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate.
  
  The Company reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee.
  
  Equal Employment
  
  Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. ProSmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged.
  
  ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply.
  
  Company Safety 
  
  We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards. 

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