Compliance Manager - Hispanic Federation Inc

Who We Are

Hispanic Federation (HF) is the nation's premier Latino nonprofit membership organization. Founded in 1990, HF supports Latino families and strengthens Latino institutions through grantmaking, capacity building assistance to Latino nonprofits, advocacy, disaster relief, and direct services. Values that drive our work include diversity, equity and inclusion, anti-discrimination, fairness and justice, empathy, and trust. HF has a staff of over 100 at its New York headquarters and field offices in Hartford, CT; Washington, DC; Orlando, FL; Chicago, IL; Charlotte and Mount Olive, NC; and San Juan, PR. It serves 133 member organizations and a national network of 700 Latino nonprofits in 42 states, Puerto Rico, and the District of Columbia. The values that drive our work include a commitment to excellence, diversity, equity and inclusion, fairness and justice, and respect, empathy, and compassion. 

Who We Seek

Hispanic Federation seeks a Compliance Manager to help the organization establish, implement, enforce, and regularly update administrative policies and procedures, manuals, and lists to support compliance with established standards and processes, and assist with regulatory registrations and reporting. The Manager will focus primarily on compliance in areas other than public-sector grants and subgrants. The successful candidate will understand the role of policies, procedures, and manuals in successful office management and organizational administration and bring strong writing skills, including the ability to prepare documents in both English and Spanish. In addition, the Manager will have strong oral communications skills and be able to work well with staff at all levels. The Compliance Manager will be expected to be in New York or Washington, DC as needed.  

The position is hybrid and requires onsite presence in the New York City Office or Washington DC Office for a minimum of 10 days a month. Other established offices within Hispanic Federation maybe considered for employment.

Position Location: New York City or Washington, DC, preferred; will also consider another location where HF has offices and multiple staff.  

Reports to: Senior Director for Data Integration 

Job Duties and Responsibilities

• Help prepare and periodically update an Office Procedures Manual that provides policies and procedures related to organizational structure, job roles, and decision-making protocols, facility management, workplace health and safety, administrative processes, and handling of program and client data 

• Help develop policies and procedures related to operations and assist with grants compliance policies and procedures as needed 

• Work closely with the Director of Compliance to support public-sector grants compliance activities 

• Assist the Senior Director for Data Integration in working with HF staff and contractors to ensure that vendors, including consultants and other contractors, understand and comply with policies and procedures and regulatory requirements (such as protection of personally identifiable client information) 

• Help develop and then maintain up-to-date summary information about all current public-sector grants  

• Work with Finance Department to develop and maintain an updated list of approved vendors with contact information 

• Coordinate HF’s state and local registrations in locations where HF has offices and its charitable reporting in all states, including annual reporting, obtaining required reports and data from other departments as needed 

• Carry out related tasks as assigned 

Skills and Qualifications

Required:

• Bachelor's degree in social sciences, business administration, human resources, or related field or equivalent experience 

• At least two years of work experience related to organizational administration, office management, regulatory requirements, and/or compliance  

• Familiarity with the use of administrative manuals and policies and procedures  

• Ability to write clearly and concisely   

• Oral and written proficiency in both English and Spanish, including the ability to prepare materials in both languages 

• Excellent interpersonal skills, flexibility, and the ability to work individually or in teams  

• Strong attention to detail  

• The ability to complete multiple tasks with demanding deadlines 

• Commitment to Hispanic Federation's mission and core values 

• Proficiency in use of PC computesrs and Microsoft Office products (Word, Excel, PowerPoint, Teams, SharePoint)

Preferred:

• Experience with some aspect of nonprofit administration and management 

• Nonprofit experience, paid or volunteer  

• Familiarity with Latino and social justice issues

Benefits and Salary

The salary range for this position is $55,000 - $65,000 commensurate with experience. Compensation comes with a robust benefits package including fully paid medical, dental and vision insurance available upon hire, 403(b) retirement plans with a company match after 6 months, and access to flexible spending and pre-tax commuter benefits.
First-year employees receive a PTO package with 15 days designated for vacation, 4 personal days, and 8 sick days annually.

To Apply

Please email a cover letter and resume to the portal here. No telephone calls or emails will be accepted for this position. Only select candidates will be contacted.

Hispanic Federation is an equal opportunity employer and does not discriminate based on actual or perceived race, color, religion, gender identity, gender expression, age, national origin, creed, disability, marital status, sexual orientation and/or other protected categories.