Conference Specialist, THV Marketing - Edwards Lifesciences
Irvine, CA
About the Job
Aortic stenosis impacts millions of people globally, yet it often remains under-diagnosed and under-treated. Edwards’ groundbreaking work in transcatheter aortic heart valve replacement (TAVR) pioneered an innovative, life-changing solution for patients by offering heart valve replacement without the need for open heart surgery. Our Transcatheter Heart Valve (THV) business unit continues to partner with cardiologists and clinical teams to transform patient care with devices supported by clinical evidence. It’s our driving force to help patients live longer and healthier lives. Join us and be part of our inspiring journey.
This is an exciting role for someone with a passion to be involved in conference and meeting planning. The Conference Specialist will report to the Director, Congress Management as a member of the conference team planning regional medical conferences, mid-sized conferences, and partnering closely with internal customers as well as external medical societies.
How you'll make an impact:
+ Manage and track all Regional Exhibit submissions and support the US field force for regional exhibit property needs
+ Manage Regional Exhibit banner inventory
+ Assist in planning and executing small scale regional conferences
+ Support mid-sized Fellows conferences in partnership with our Sales Program team
+ Lead the initiation of ECLM contracts and serve as liaison with legal and compliance departments in support of larger US Conferences
+ Support conference management team with logistics for US Conferences including registration and housing, dinner reservations, as well as on-site support
+ Work closely with agencies and vendors to ensure events and meetings are executed seamlessly
+ Coordinate various dinners with key stakeholders at US Conferences
+ Support processing of POs, invoices, expenses, meeting scheduling, and project tracking
+ Requires travel up to 20% to US conferences
What you'll need (Required):
+ Bachelor’s degree with at least 2 years of related work experience in conference/event planning, marketing, and/or corporate administration required
What else we look for (Preferred):
+ Experience working in the medical device industry
+ Experience planning conferences
+ Certified Meeting Planning (CMP) certification
+ Experience working with Salesforce, CVENT, and/or Concur
+ Positive attitude
+ Polished, professional presence to work closely with high-level executives, sales field, and external customers
+ Team player and contributor
+ Detail orientated and highly organized
+ Ability to multi-task and work independently as needed
+ Conscious of deadline-driven projects and adherence to timelines
+ Solution-oriented
+ Strong communication skills
+ Experience with ECLM and strict adherence to legal and compliance requirements
+ Proficiency in MS Outlook, Word, Excel, and PowerPoint
+ Administrative experience and accustomed to following routine processes
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all Healthcare Interacting positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who interact with healthcare providers as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19 or have a valid religious or medical exemption from being vaccinated.
Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.
For California, the base pay range for this position is $65,000 to $92,000 (highly experienced).
The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
COVID Vaccination Requirement
Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.
This is an exciting role for someone with a passion to be involved in conference and meeting planning. The Conference Specialist will report to the Director, Congress Management as a member of the conference team planning regional medical conferences, mid-sized conferences, and partnering closely with internal customers as well as external medical societies.
How you'll make an impact:
+ Manage and track all Regional Exhibit submissions and support the US field force for regional exhibit property needs
+ Manage Regional Exhibit banner inventory
+ Assist in planning and executing small scale regional conferences
+ Support mid-sized Fellows conferences in partnership with our Sales Program team
+ Lead the initiation of ECLM contracts and serve as liaison with legal and compliance departments in support of larger US Conferences
+ Support conference management team with logistics for US Conferences including registration and housing, dinner reservations, as well as on-site support
+ Work closely with agencies and vendors to ensure events and meetings are executed seamlessly
+ Coordinate various dinners with key stakeholders at US Conferences
+ Support processing of POs, invoices, expenses, meeting scheduling, and project tracking
+ Requires travel up to 20% to US conferences
What you'll need (Required):
+ Bachelor’s degree with at least 2 years of related work experience in conference/event planning, marketing, and/or corporate administration required
What else we look for (Preferred):
+ Experience working in the medical device industry
+ Experience planning conferences
+ Certified Meeting Planning (CMP) certification
+ Experience working with Salesforce, CVENT, and/or Concur
+ Positive attitude
+ Polished, professional presence to work closely with high-level executives, sales field, and external customers
+ Team player and contributor
+ Detail orientated and highly organized
+ Ability to multi-task and work independently as needed
+ Conscious of deadline-driven projects and adherence to timelines
+ Solution-oriented
+ Strong communication skills
+ Experience with ECLM and strict adherence to legal and compliance requirements
+ Proficiency in MS Outlook, Word, Excel, and PowerPoint
+ Administrative experience and accustomed to following routine processes
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all Healthcare Interacting positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who interact with healthcare providers as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19 or have a valid religious or medical exemption from being vaccinated.
Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.
For California, the base pay range for this position is $65,000 to $92,000 (highly experienced).
The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
COVID Vaccination Requirement
Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.
Source : Edwards Lifesciences
