Construction AP Specialist at Vaco, LLC
Cincinnati, OH 45213
About the Job
Essential Functions including the following, but not limited to the below.
Lead by Example:
• Assist in maintaining all documents and files related to the accounts payable process
• Assist in maintaining the database of external vendors and bank accounts
• Processing weekly inventory transactions and assist in month-end reporting
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices
Build Lifelong Partnerships:
• Foster good working relationships with vendors, co-workers, project managers and other internal customers
Act with Integrity:
• Assist in managing all components of the accounts payable system in an accurate and timely manner using established processes and internal control procedures
• Review invoices for accuracy, maintain vendor files, reconcile timesheets
• Sales and use tax compliance and reporting
• Code invoice charges to the appropriate general ledger and job cost categories
• Process check runs according to payment terms and file originally paid invoices on a timely basis
• Set up new vendors including obtaining a W-9 prior to issuing a payment
• Maintain W-9’s electronically for ease of Form 1099 preparation after year end
Put People First:
• Communicate needed information to appropriate parties within the accounting department, operating companies and outside the organization
Challenge the Ordinary:
• Research discrepancies of payables data to ensure accuracy and adherence to procedures prior to processing along with purchase order and subcontract maintenance
• Create and monitor special schedules for various expense allocations
Education and/or Work Experience Requirements:
• Minimum of 3 years of experience in accounting or related field
• Excellent attention to detail, time management, analytical and recording skills
• Basic knowledge of sales and use tax
• Experience and skills with MS Office Suite and computerized accounting programs
• Ability to work in a team environment and to process a high volume of transactions
• Strong understanding of general ledger system and accounts payable processing
• Previous accounts payable experience required
• Construction experience a plus
• ComputerEase experience a plus
• Associates degree or higher in accounting/related filed a plusJOB DESCRIPTION
Essential Functions including the following, but not limited to the below.
Lead by Example:
• Assist in maintaining all documents and files related to the accounts payable process
• Assist in maintaining the database of external vendors and bank accounts
• Processing weekly inventory transactions and assist in month-end reporting
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices
Build Lifelong Partnerships:
• Foster good working relationships with vendors, co-workers, project managers and other internal customers
Act with Integrity:
• Assist in managing all components of the accounts payable system in an accurate and timely manner using established processes and internal control procedures
• Review invoices for accuracy, maintain vendor files, reconcile timesheets
• Sales and use tax compliance and reporting
• Code invoice charges to the appropriate general ledger and job cost categories
• Process check runs according to payment terms and file originally paid invoices on a timely basis
• Set up new vendors including obtaining a W-9 prior to issuing a payment
• Maintain W-9’s electronically for ease of Form 1099 preparation after year end
Put People First:
• Communicate needed information to appropriate parties within the accounting department, operating companies and outside the organization
Challenge the Ordinary:
• Research discrepancies of payables data to ensure accuracy and adherence to procedures prior to processing along with purchase order and subcontract maintenance
• Create and monitor special schedules for various expense allocations
Education and/or Work Experience Requirements:
• Minimum of 3 years of experience in accounting or related field
• Excellent attention to detail, time management, analytical and recording skills
• Basic knowledge of sales and use tax
• Experience and skills with MS Office Suite and computerized accounting programs
• Ability to work in a team environment and to process a high volume of transactions
• Strong understanding of general ledger system and accounts payable processing
• Previous accounts payable experience required
• Construction experience a plus
• ComputerEase experience a plus
• Associates degree or higher in accounting/related filed a plus
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
