Construction Project Accountant at Vaco, LLC
Blue Ash, OH 45202
About the Job
• Contract Management: Ensure estimates have been prepared, substantiated with bids and reviewed by the appropriate levels of management prior to entering into owner contracts.
• Review subcontractor contracts to confirm bidding processes were followed and final costs are in line with budget.
• Project Management: Track and analyze project costs, ensuring accuracy and completeness in financial records.
• Collaborate with project managers to monitor, understand the cause of and report on budget variances to Design-Build and Finance & Accounting leadership.
• Monthly review of job cost activity ensuring consistent and proper coding of subcontractor and internal costs.
• Monitor job over/underbilling and accounts receivable and accounts payable, ensuring timely billing and reporting on collection risks.
• Monitor job buyout status against contracts
• Collaborate with Design-Build project teams to develop forecasts of project costs and margins. • Set up approved jobs and close out completed jobs.
• Billing and Invoicing: Ensure subcontractor invoices are submitted timely and work with subcontractor and project manager to ensure accuracy of subcontractor invoices and proper coding.
• Maintain effective communication with vendors and subcontractors to resolve any invoicing discrepancies.
• Oversee preparation of monthly owners’ invoices.
• Address subcontractor and owner inquiries related to project billing and invoicing.
• Financial Reporting: Generate financial reporting metrics on jobs for inclusion in monthly financial reporting package.
• Provide project-specific financial updates to management. • Provide support to external auditors in support of annual financial statement audit.
How will the Role be Measured / KPIs:
• Executing assigned monthly duties to support a 6-day accounting close.
• Percent / number of owner invoices rejected by owner or lender (measuring accuracy of submitted invoices)
• Measuring and reporting on over and under-billings managed within set percentage and dollar parameters on a per-job and company-wide basis.
• Coordinate with construction team to drive subcontractor payment preferences to ACH and credit card and measure and report on mix of subcontractor payments made by credit card or ACH vs. Check.
• Ability to synthesize and report on relevant information on construction contract financial and operational performance to management.
• Measurement, assessment and reporting of adherence to policies, procedures, and controls by the construction team.
• Other measurables may be identified during employment in this role.
Qualifications And Experience
• Bachelor’s degree required in Accounting, Finance, or related field.
• 3+ years accounting experience in a staff or senior role including general ledger and job accounting / cost accounting. Construction industry experience highly preferred.
• Proficient in Microsoft Office suite with strong Excel skills required. Prior experience using a construction accounting software package is highly preferred.
• Demonstrated understanding of US Generally Accepted Accounting Principles (US GAAP).
• Demonstrated ability to communicate effectively and to work cooperatively and collaboratively with individuals of diverse backgrounds and at all organizational levels.
• Ability to organize, prioritize and manage multiple priorities while being detail oriented.
• Ability to manage change and adapt to changing processes and procedures.
• Demonstrated initiative to continue to learn and broaden accounting and industry knowledge.
• Proven ability to use technology to improve process and task efficiency.
Essential Job Functions
• Contract Management: Ensure estimates have been prepared, substantiated with bids and reviewed by the appropriate levels of management prior to entering into owner contracts.
• Review subcontractor contracts to confirm bidding processes were followed and final costs are in line with budget.
• Project Management: Track and analyze project costs, ensuring accuracy and completeness in financial records.
• Collaborate with project managers to monitor, understand the cause of and report on budget variances to Design-Build and Finance & Accounting leadership.
• Monthly review of job cost activity ensuring consistent and proper coding of subcontractor and internal costs.
• Monitor job over/underbilling and accounts receivable and accounts payable, ensuring timely billing and reporting on collection risks.
• Monitor job buyout status against contracts
• Collaborate with Design-Build project teams to develop forecasts of project costs and margins. • Set up approved jobs and close out completed jobs.
• Billing and Invoicing: Ensure subcontractor invoices are submitted timely and work with subcontractor and project manager to ensure accuracy of subcontractor invoices and proper coding.
• Maintain effective communication with vendors and subcontractors to resolve any invoicing discrepancies.
• Oversee preparation of monthly owners’ invoices.
• Address subcontractor and owner inquiries related to project billing and invoicing.
• Financial Reporting: Generate financial reporting metrics on jobs for inclusion in monthly financial reporting package.
• Provide project-specific financial updates to management. • Provide support to external auditors in support of annual financial statement audit.
How will the Role be Measured / KPIs:
• Executing assigned monthly duties to support a 6-day accounting close.
• Percent / number of owner invoices rejected by owner or lender (measuring accuracy of submitted invoices)
• Measuring and reporting on over and under-billings managed within set percentage and dollar parameters on a per-job and company-wide basis.
• Coordinate with construction team to drive subcontractor payment preferences to ACH and credit card and measure and report on mix of subcontractor payments made by credit card or ACH vs. Check.
• Ability to synthesize and report on relevant information on construction contract financial and operational performance to management.
• Measurement, assessment and reporting of adherence to policies, procedures, and controls by the construction team.
• Other measurables may be identified during employment in this role.
Qualifications And Experience
• Bachelor’s degree required in Accounting, Finance, or related field.
• 3+ years accounting experience in a staff or senior role including general ledger and job accounting / cost accounting. Construction industry experience highly preferred.
• Proficient in Microsoft Office suite with strong Excel skills required. Prior experience using a construction accounting software package is highly preferred.
• Demonstrated understanding of US Generally Accepted Accounting Principles (US GAAP).
• Demonstrated ability to communicate effectively and to work cooperatively and collaboratively with individuals of diverse backgrounds and at all organizational levels.
• Ability to organize, prioritize and manage multiple priorities while being detail oriented.
• Ability to manage change and adapt to changing processes and procedures.
• Demonstrated initiative to continue to learn and broaden accounting and industry knowledge.
• Proven ability to use technology to improve process and task efficiency.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
