Contracts Administration Assistant - Classic Westchester
White Plains, NY
About the Job
The Contracts and Purchasing Coordinator supports the Contract Administrator in the facilitation of legal and contractual documents; executing a broad variety of administrative functions and interfacing with various functional organizations within the University via end-user support systems. They maintain and update the University electronic data records and facilitates contract inquiries, providing insight and direction to end users regarding the contract process.
Responsibilities:
-Review incoming contracts for completeness and accuracy; inclusive of contract transactions and payments and adherence to criteria / policy (standard pre-approved terms).
-Approve and route contracts via contract system appropriately for Risk and Counsel when they do not meet standard pre-approved terms and/or are University wide in scope.
-Ensure fully executed documents are properly housed within the contract management system.
-Conduct follow up with department representatives regarding contract requests.
-Assist in content development for the contract website and training documentation.
-Assist in the identification of improvements to the contract systems inclusive of support in system design, testing and implementation.
-Performs other such duties as may be assigned from time to time.
Qualifications:
-Undergraduate degree in business or related discipline preferred. Prior utilization of a Contract Management System preferable.
-Motivated, attention for details, and solid verbal and written communication skills.
-Analytical and problem solving skills.
-Ability to meet deadlines and manage priorities.
-Commitment to customer service and ability to guide end-users in processes and systems.
-High level of discernment and discretion with confidential information.
-Ability to interface collaboratively with departmental staff, and all levels of management.
-Knowledge of Microsoft office applications (Word, Excel, PowerPoint and Outlook). Ability to excel in a team environment.