Contracts Administrator - West Health

ORGANIZATION OVERVIEW

Solely funded by philanthropists Gary and Mary West, our mission is to enable seniors to successfully age, living life on their own terms with access to high-quality health and support services that preserve and protect their dignity, quality of life, and independence.

Headquartered in San Diego with an office in Washington, D.C., West Health includes the nonprofit and nonpartisan Gary and Mary West Health Institute and Gary and Mary West Foundation and the Gary and Mary WestHealth Policy Center. These organizations are working together toward a shared mission dedicated to enabling seniors to successfully age in place with access to high-quality, affordable health and support services. Through a combination of medical research and policy initiatives, collaborations, education, and advocacy, West Health is committed to supporting and creating healthcare delivery models that improve care and access for our fast-growing, diverse population of seniors. For more information, visit westhealth.org and follow @westhealth.

POSITION SUMMARY
The Contracts Administrator is responsible for drafting, reviewing, and negotiating a wide range of routine and complex contracts. This role requires the ability to interpret legal language, collaborate with both internal and external business teams, and prepare contracts for execution and implementation. Additionally, the Contracts Administrator will provide training and support on the contract management system and assist with financial requisitions. Strong legal knowledge, independent work habits, and the ability to build cross-functional relationships are essential. The ideal candidate will be proficient in relevant software, demonstrate excellent organizational and time management skills, and have a solid understanding of corporate matters. A detail-oriented approach, effective communication and collaboration abilities, self-motivation, and a positive attitude are crucial for success in this position.

GENERAL DUTIES AND RESPONSIBILITIES

• Assist with reviewing, drafting, and managing contract proposals (e.g., collaboration agreements, NDAs, consulting agreements, licensing/IP agreements) within established guidelines.
• Manage the entire contract lifecycle, from drafting to execution, while maintaining confidentiality and updating templates and databases.
• Act as the primary liaison and point of contact with partners, collaborators, vendors, and internal departments for formal communications, submittals, and negotiations of new contracts or modifications.
• Collaborate with the Executive Team and external legal teams to maintain and renew intellectual property files.
• Communicate with internal business partners regarding contract risks and mitigation strategies and ensure contractual agreements are fit to purpose.
• Oversee the contract review process, ensuring accuracy, coordinating approvals, tracking status, and managing renewals.
• Analyze and interpret contract requirements, special provisions, and terms to ensure compliance with applicable laws, regulations, and company policies.
• Maintain and renew internal library of contract templates and language as appropriate
• Develop accurate and compliant bid and change proposals, including preparing necessary representations and certifications.
• Train employees on contract processes and explain terms to managers to ensure compliance.
• Support Finance with contract-related purchase orders and legal approval.
• Provide legal support services efficiently, using discretion, or engaging external counsel as needed.
• Maintain organized digital and physical contract records, including proposals, contracts, and modifications.
• Exercise good judgment within established practices and policies, selecting methods and techniques to achieve solutions.
• Use initiative and discretion in accomplishing routine assignments with minimal supervision.
• Perform additional contract-related tasks or other duties as required.

QUALIFICATIONS AND EDUCATION

• Bachelor’s Degree in Contract Management, Business Administration.
• Certificate from an ABA approved paralegal program preferred.
• Minimum 3-5 years of experience in contract management, contract administration, or a related legal or business role
• Proven experience drafting, reviewing, negotiating, and managing a high volume of contracts.
• Strong understanding of contract law, legal terminology, and compliance requirements.
• Excellent written and verbal communication skills, with the ability to clearly explain contract terms and risks to internal teams and stakeholders.
• Ability to manage the full contract lifecycle, from drafting and negotiation to execution and compliance.
• Demonstrated organizational and time-management skills, with the ability to maintain detailed records and track contract statuses.
• Proficiency in contract management systems and related software (e.g., MS Office, Adobe Acrobat, document management platforms).
• Ability to analyze and interpret contract provisions, laws, and regulations, and assess their impact on business operations.
• Strong attention to detail with the ability to ensure contract accuracy and compliance with applicable laws and company policies.
• Proven ability to supervise and train teams.
• Strong interpersonal skills, with the ability to liaise with partners, vendors, and internal departments to facilitate negotiations and resolve contract issues.
• Ability to collaborate with senior leadership and external legal teams on high-level matters.

Compensation and Benefits
The estimated compensation range for this position is $90,000 - $110,000
We gladly offer:    

• Up to 10% Annual Performance Bonus – rewarding your hard work and success.
• Hybrid Work Schedule (Must be located in San Diego) - offering flexibility to balance your work and personal life.
• Comprehensive Benefits Package – including Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, Life Insurance, and a Flexible Spending Account to support your health and well-being.
  • 100% Premium Coverage for Employee Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, and Life Insurance, plus 70% coverage for dependents for medical, dental and vision – ensuring both you and your family are well cared for.
• Generous 5% Retirement Plan Match – helping you build a secure financial future.
• Professional Development Reimbursements – investing in your growth and career advancement.
• 15 Days of Paid Time Off plus 16 Paid Holidays – promoting a healthy work-life balance and time to recharge

West Health Institute is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, color, religion, national origin, sexual orientation, gender, marital status, age, disability, or veteran's status.





 

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