Contracts Coordinator - SITE Centers

The Construction Management team at SITE Centers is looking for a Contracts Coordinator to generate, process and maintain all construction project management related documents. While each day is different based on business needs, the Coordinator will primarily generate contracts for all landlord work projects, obtain contract approvals, manage the contract process from start to finish, process pay applications, submit change orders from vendors and collect insurance certifications. The Coordinator will need to be a professional organizer and time management guru to organize, prioritize and manage the contract project lifecylce timely based upon business needs. This role is critical to our company goal of keeping landlord and tenant construction on track and finding ways to expedite that process which results in contractors starting construction work sooner, retail space being turned over quicker and rent commencing sooner. To thrive in this role, we need a detail-orientated Contracts Coordinator who has general administrative experience, knowledge of the construction industry, and familiarity with reading and interpreting commercial leases.

This position works a hybrid schedule in the Beachwood, OH corporate office 3 days a week (Tuesday and Wednesday required), and the option to work from home up to 2 days a week. During the initial 90-day onboarding period, we might encourage being onsite more than 3 days so you can get successfully oriented and trained in your new role.

The expected salary range for this regular, full-time non-exempt position is between $44,000 - $55,000. Actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, geographical and industry market data, and business considerations and other factors permitted by law.

• Create new projects in Salesforce Building Project application and maintains vendors list as needed

• Prepare, route, track and log architectural and construction contracts, change orders, check requests, pay applications and other required documentation in accordance with department policies and procedures

• Accurately maintain construction insurance certificates, track renewals and ensure compliance

• Enroll new vendors on ACH in accordance with policies and procedures. Obtains W9 as necessary

• Assist in maintaining project and department files, including archiving of documents with the resource center

• Respond to routine questions from tenants, contractors, architects, sign companies and other vendors

• Provide notice of commencements and authorization letters to contractors and sign companies

• Coordinate travel arrangements, schedule meetings, distribute department correspondence and prepare and processe expense reports, enforcing time requirements per Company policy

SITE Centers is an owner and manager of retail real estate, with a premier portfolio of open-air shopping centers located in the most desirable locations across the United States. Headquartered outside of Cleveland in Beachwood, Ohio, we are a self-managed and self-administered REIT, publicly traded on the New York Stock Exchange under the ticker: SITC. We employ approximately 230 employees, with 150 hybrid workers in our corporate office, and the remainder of our staff based remotely across the country, including regional offices in New York City and Atlanta, Georgia.

SITE Centers is uniquely positioned within the industry, operating with the institutional foundation and corporate benefits program of a much larger company, yet with an employee count that allows us to embrace our creative, entrepreneurial spirit. This distinct combination allows us to foster a cohesive, cross-functional team that brings a diverse array of experiences and worldviews to our organization. We pride ourselves on fostering an inclusive work culture that is centered on valuing Fearlessness, Authenticity, Curiosity and Thoughtfulness. Collectively, these core values make up our Matters of FACT, the guiding principles that drive our day-to-day operations and reflect the code and behaviors that exist in our passionate, hardworking and dedicated team members.