Contracts and Grants Manager at UCSB/HUMAN RESOURCES

Contracts and Grants Manager

Computer Science

University of California, Santa Barbara

Summary of Job Details:

Under the direction of the Financial Services Manager (FSM), provides immediate supervision to the Contracts and Grants Unit for the Department of Computer Science. A portion of the time will be spent performing Contracts and Grants and Financial Unit tasks; however, the largest portion of time will be dedicated to C&G Unit staff supervision. Supervises unit operations to ensure compliance with departmental and organization policies, procedures, and defined internal controls. Ensures accountability and stewardship of department resources in compliance with departmental standards and procedures. Technical leader with knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. Maintains knowledge of policies and procedures associated with Academic Personnel, Staff Personnel, Graduate Division, Accounting, Travel Accounting, Purchasing, and Business Services. Recommends changes to departmental policies and practices related to contract and grant administration. Analyzes, interprets, and implements new and frequently changing campus, federal, and funding agency policies and procedures. Receives assignments in the form of objectives and exercises judgment within defined procedures and policies to determine appropriate action to meet goals. Identifies risks and responds accordingly. Provides priority setting and work flow analysis. Responsible for overseeing the submission of approximately 35 proposals annually totaling $54M to roughly a dozen funding agencies. Duties include but are not limited to reviewing detailed budgets and all required University and agency forms for new, continuing, supplemental awards, and renewed contracts, overseeing proposal submission, and managing deadlines. Responsible for overseeing the completion of post-award activities of research awards totaling more than $12M annually. Responsible for the overflow work for the two Contracts and Grants Analysts and acts as backup in their absence. Maintains effective working relationships with Principal Investigator, department staff, Office of Research, other campus central and academic departments, funding agencies, and external collaborating individuals and institutions. Maintains current, in-depth knowledge of University, Federal, and various funding agency-specific Contract and Grant policies. Maintains general knowledge of UC fund accounting and related policies and procedures pertaining to research compliance, payroll, Academic personnel, Graduate Division, travel, purchasing, Equipment Management, record retention, and Business Services contracts. Works with the Financial Services Manager to reconcile general ledgers for extramural and department funding. Works directly with Principal Investigators to monitor/track spending and develop spending plans for Extramural and Unrestricted awards. Supports the FSM and MFA in resolving problems/issues requiring interpretation of a wide variety of federal, state, and campus policies.

Required Qualifications:

• Bachelor’s degree or equivalent training and/or experience.

• 1-3 years of experience independently developing research proposals/awards related to contract and grant management.

• 1-3 years of experience preparing complex proposal budgets and support documents as required by proposal guidelines.

• 1-3 years of experience with pre- and post-award administration.

• Ability to establish and maintain priorities, multi-task and meet deadlines while balancing a high volume workload.

• Strong analytical and problem-solving skills.

• Proficiency with Microsoft programs such as Excel, Word, PowerPoint, etc.

• Proficiency with Google software programs such as Sheets, Docs, chat.

• Ability to interface professionally with a broad range of staff, faculty, students, and others on behalf of the department.

Special Conditions of Employment:

• Satisfactory criminal history background check.

• UCSB is a Tobacco-Free environment.

Hiring/Budgeted Salary Range: $69,500 - $83,000/yr. 

Full Salary Range: $69,500 - $123,500/yr 

Days/Hours: M-F; 8am - 5pm

Benefits Eligibility: Full Benefits 

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 .

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .

Application review begins: 11/6/24

Apply online at  https://jobs.ucsb.edu

Job #73877