Contracts Operations Coordinator - Tricon Solutions

Location: Universal City, CA

Type: 1 year contract on W2

Qualifications:

• 2-3 years of experience
• Bachelor's Degree or Equivalent required

Aside from a service minded and highly organized individual, in order to be fully successful in the role and maximize your potential, we are also looking for the following:

• Strong Project Management / Program Management experience – this is a hands on role, some project management experience is desired to be successful in this role.
• Delivery to tight deadlines – there will be a lot to do and not a lot of time to do it. Proven ability to manage a large workload, prioritize and deliver high quality output will be essential.
• Communication Skills – role requires the ability to communicate and engage throughout the organization, both in written and verbal form.
• Strong presentation skills are a must.
• Service orientation and strong relationship building skills are critical.

Responsibilities:

Contract processing, including

• RSG-RECONCILING DEALS/AMENDMENTS TO MIRROR EXECUTED DOCUMENT
• RSG-ASSISTANCE WITH DEAL AND AMENDMENT ENTRY
• CRM AND RSG-CUSTOMER SET UPS AND UPDATES
• RSG-UPDATING CONTRACTS STATUS OF 'NON-RENEWALS' AND 'IN-RENEWALS'
• RSG-UPDATING DEAL-MAKER NAMES ON ACTIVE DEALS
• RSG-UPDATING RSG COMMENTS FOR WEEKLY CONTRACT MEETINGS
• RSG OR MICROSTRATEGY-RUNNING "CONFLICT CHECK" FOR PIRACY ISSUES (LEGAL)
• RSG OR MICROSTRATEGY-RUNNING "CONFLICT CHECK' FOR PROMOTIONS AND PARKS
• MICROSTRATEGY-AD HOC REPORTS FOR STAKEHOLDERS:
  • PROPERTY
  • PRODUCT
  • DISTRIBUTION
  • OTHER
• RSG OR LEGAL REPOSITORIES (DESKSITE, SHARED DRIVE) PULLING CONTRACTS COPIES FOR VARIOUS STAKEHOLDERS
• ASSISTANCE WITH UPDATING SHAREPOINT LICENSING GUIDELINES
• OTHER TASKS AS NEEDED

NOTES FROM HIRING MANAGER

The HM is looking for a candidate who is detail oriented and has experience with data entry. The team is looking for someone with experience with licensing and contract and interested in the entertainment business.

• Must have experience with Microsoft Office, excellent verbal and written communication.
• Comfortable attending meetings and communicating with key stakeholders.
• Candidate must be a go getter, Team player, and Engaged in their work.
• This role is fast paced and requires someone with strong attention to detail being able to transfer all date from paper document to a digital copy and confirm that everything is correct.
• They will need to be able to assist with the process from start to finish.
• Interview process: - 2 rounds of interviews
• Day to Day: Contract ops – facilitate lic. deals Processed to legal Reconcile doc to match paper doc Updating system Data entry Meeting with stakeholders Problem solving Fast paced Also facilitate the whole process