Contracts Specialist - Abacus Service Corporation
Boston, MA 02215
About the Job
Description:
General Description:
The Contract Specialist will be part of an internal department-specific shared services group
supporting the Sourcing & Procurement division of Financial Affairs at Boston University. The primary
roles and responsibilities include, but are not limited to, the following:
• Administering the overall contract management process, including facilitating, developing,
reviewing, negotiating, and tracking of contractual arrangements for goods and/or services
between the University and third party suppliers;
• Collaborating and partnering with the Office of General Counsel (OGC) to manage the
goods/services contracting process at Boston University, including the review of complex
contracts, including AIA Contract Documents, Master Agreements, Consulting Agreements,
Service Orders, and Change Orders using G701, and seeking guidance from their office on
contract language where necessary;
• Managing the University's AIA licensing, templates, and access;
• Exploring new options for contract templates, including but not limited to, owner
organizations such as BOMA and IFMA, as well as A105s and B105s;
• Reviewing contractual language, including determining, evaluating and proposing additional
terms to mitigate risk before sending contracts for approval to an appropriate signatory;
• Maintaining the University's standard contracting templates (in conjunction with OGC), as
well as interfacing with suppliers and stakeholders;
• Training and developing internal Sourcing & Procurement staff on contracting best practices
and University's policy and procedures pertaining to the contracting process.
This position will coordinate closely with all members of the Sourcing & Procurement team.
Position Essential Functions
60%
CONTRACTING: Oversee the management of contracts between the University and its
third party suppliers. This activity includes, but is not limited to, facilitation,
development, review, negotiation and tracking activities. Review terms and conditions
of all potential contracts to ensure the University is adequately protected from risk of
loss, suggesting alternative language when needed. Prepare and deliver high-level
correspondence on behalf of Sourcing & Procurement and other stakeholders, to
suppliers and stakeholders regarding terms and conditions. Assist with preparing legal
and compliance requirements for RFPs. Interact daily with campus units, suppliers,
and the Office of General Counsel.
20%
TRAINING: In partnership with OGC, and fellow Contract Specialist, educate and train
Sourcing & Procurement staff and Project Managers on the basics of contracting and
changes to the contracting process to refine and continuously develop such skills
necessary to conduct independent reviews.
10%
CONTRACT MANAGEMENT: With members of the Sourcing & Procurement team,
support tracking open, pending, and renewing contracts. Support notifications to
relevant campus units and suppliers on the status of contracts in process, contract
terminations, and renewals. Support the development and management of contract
authoring and automated approval workflows using the University's e-procurement
contracting tool. Serve as one of the custodian of the University's database of
contracts for the purchase of goods/services.
10%
OPERATIONS: Coordinate development of policies and procedures for contract
development, processing, and signature authority. Support the training and education
of campus units on compliance policies and procedures. Work with the Sourcing &
Procurement management team and OGC to investigate, formulate, and execute plans
to continuously improve the contracting process.
Other Considerations:
• Experience working in a Procurement and Contracting function with exposure to Planning,
Design, and Construction contracts is preferred.
• Experience with Ariba Contracts is preferred, but not required. Experience with other eprocurement tools is acceptable.
• Experience with using AIA software and managing relevant licenses and access is preferred.
• Experience in a relevant industry, such as higher education or not-for-profit environments, is
preferred, although not required.
Must be Onsite.
General Description:
The Contract Specialist will be part of an internal department-specific shared services group
supporting the Sourcing & Procurement division of Financial Affairs at Boston University. The primary
roles and responsibilities include, but are not limited to, the following:
• Administering the overall contract management process, including facilitating, developing,
reviewing, negotiating, and tracking of contractual arrangements for goods and/or services
between the University and third party suppliers;
• Collaborating and partnering with the Office of General Counsel (OGC) to manage the
goods/services contracting process at Boston University, including the review of complex
contracts, including AIA Contract Documents, Master Agreements, Consulting Agreements,
Service Orders, and Change Orders using G701, and seeking guidance from their office on
contract language where necessary;
• Managing the University's AIA licensing, templates, and access;
• Exploring new options for contract templates, including but not limited to, owner
organizations such as BOMA and IFMA, as well as A105s and B105s;
• Reviewing contractual language, including determining, evaluating and proposing additional
terms to mitigate risk before sending contracts for approval to an appropriate signatory;
• Maintaining the University's standard contracting templates (in conjunction with OGC), as
well as interfacing with suppliers and stakeholders;
• Training and developing internal Sourcing & Procurement staff on contracting best practices
and University's policy and procedures pertaining to the contracting process.
This position will coordinate closely with all members of the Sourcing & Procurement team.
Position Essential Functions
60%
CONTRACTING: Oversee the management of contracts between the University and its
third party suppliers. This activity includes, but is not limited to, facilitation,
development, review, negotiation and tracking activities. Review terms and conditions
of all potential contracts to ensure the University is adequately protected from risk of
loss, suggesting alternative language when needed. Prepare and deliver high-level
correspondence on behalf of Sourcing & Procurement and other stakeholders, to
suppliers and stakeholders regarding terms and conditions. Assist with preparing legal
and compliance requirements for RFPs. Interact daily with campus units, suppliers,
and the Office of General Counsel.
20%
TRAINING: In partnership with OGC, and fellow Contract Specialist, educate and train
Sourcing & Procurement staff and Project Managers on the basics of contracting and
changes to the contracting process to refine and continuously develop such skills
necessary to conduct independent reviews.
10%
CONTRACT MANAGEMENT: With members of the Sourcing & Procurement team,
support tracking open, pending, and renewing contracts. Support notifications to
relevant campus units and suppliers on the status of contracts in process, contract
terminations, and renewals. Support the development and management of contract
authoring and automated approval workflows using the University's e-procurement
contracting tool. Serve as one of the custodian of the University's database of
contracts for the purchase of goods/services.
10%
OPERATIONS: Coordinate development of policies and procedures for contract
development, processing, and signature authority. Support the training and education
of campus units on compliance policies and procedures. Work with the Sourcing &
Procurement management team and OGC to investigate, formulate, and execute plans
to continuously improve the contracting process.
Other Considerations:
• Experience working in a Procurement and Contracting function with exposure to Planning,
Design, and Construction contracts is preferred.
• Experience with Ariba Contracts is preferred, but not required. Experience with other eprocurement tools is acceptable.
• Experience with using AIA software and managing relevant licenses and access is preferred.
• Experience in a relevant industry, such as higher education or not-for-profit environments, is
preferred, although not required.
Must be Onsite.
|
No |
|---|
| Hours per Day | 7.5 |
|---|---|
| Hours per Week | 37.5 |
| Total Hours | 712.50 |
Source : Abacus Service Corporation
