Coordinator, Facilities - American Bureau of Shipping (ABS)

The Facilities Coordinator handles a variety of facilities and office-related functions geared towards providing a well-maintained and productive work environment for ABS throughout its' leased or owned office properties and/or the surrounding area. Works closely with property management staff and other suppliers for required services. Responsible for a variety of duties such as office moves and relocations, catering service, and facility maintenance. Exercises discretion in dealing with sensitive information and top-level executives. Exercises independent judgment in handling routine matters.

What You Will Do:

• Facilitate catering for the delivery, setup, and cleanup of all conference rooms associated with catering request.
• Maintain catering kitchen, and ordering kitchen supplies, as needed.
• Update the catering calendar as requests are received, print the catering forms, and post them in the catering kitchen.
• Process all catering requests on the quarterly chargeback spreadsheet and maintain the monthly dashboard reports.
• Assist with setup/breakdown of multi-purpose rooms.
• Conduct monthly safety walks to ensure the floors are well maintained by utilizing the checklist and reporting or performing needed maintenance.
• Assist in stocking breakrooms, and wellness rooms, and ordering all related supplies.
• Backup mailroom and reprographics as needed.
• Assists in ensuring that office-related services are provided in an effective, cost effort-efficiently manner.
• Assist with various maintenance-related buildings, e.g., hanging pictures, maintaining furniture/office keys, miscellaneous furniture repair, and setting up tables/chairs for special functions.
• Serves as central zed point for facility issues reported by personnel and coordinates response and resolution with property managers. Escalates repeated or systemic issues, as necessary.
• May work with outside vendors regarding building maintenance and supplies.
• Assists with the organization of company-wide events (i.e., picnics, holidays, parties, etc.).
• Performs routine clerical tasks and administrative tasks with moderate supervision.
• Sets up and maintains files in a timely and organized manner.
• Observe and report any action items related to the building life safety program.
• Participates in office personnel moves. May work with an outside moving company when warranted.
• Maintains storage area(s) for surplus furniture and equipment
• Participates in construction and relocation projects.
• Serves as a fire warden and is certified in CPR, 1st Aid, AED, and Bloodborne Pathogens.
• Carry out functions following the ABS Safety Manual.
• Delivers and picks up materials or supplies at various locations outside the organization.
• Able to train and assist others on facility-related job duties as needed.
• Demonstrates flexibility regarding availability for after-hours and occasional weekend work.

What You Will Need:

Education and Experience

• High School Diploma
• Valid driver's license
• Minimum of three (3) years of previous experience in facilities services

Knowledge, Skills, and Abilities

• Proficiency in the English language is commensurate with their future work.
• Proficient in Word, Excel, and PowerPoint.
• Clean Driving Record and valid driver's license.
• Ability to interact with other employees courteously and effectively.
• Ability to handle routine business matters in the absence of or on behalf of the Facilities Supervisor.
• Ability to communicate effectively with all levels of Management.
• Able to work independently with minimum supervision.
• Ability to function as part of a team and the flexibility to serve in multiple functions.
• Obtain a working knowledge of the ABS Health, Safety, Quality, and Environmental Management Systems.

Reporting Relationships:

The incumbent reports to the Facilities Supervisor. This position does not have any direct reports.

Working Conditions:

Work will normally be performed in an air-conditioned office environment and manual labor will be required. Occasionally may have to lift up to 50lbs and occasionally will be requested to work weekends and/or late evenings.

ABOUT US

We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and missi