DIRECTOR, ENTERPRISE TRANSIT ASSET MANAGEMENT (ARTWORK COLLECTION MANAGEMENT) - Metropolitan Transportation Authority
Los Angeles, CA
About the Job
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Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.
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Description
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Directs the planning and management of the Enterprise Transit Asset Management (ETAM) collection of asset data programs, business and data processes, schedule and budget preparation, financial administration, and program management activities to ensure optimal allocation of Metro's financial, staffing, and logistical resources to ensure achievement of the TAM (Transit Asset Management) Plan goals and objectives. Leads staff and contractors in the planning, delivery and implementation of specialized artwork collection management programs including artwork condition assessments and routine specialized care, public art conservation, artwork refurbishment capital projects, and artwork asset data and records management and reporting.
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Examples of Duties
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- Directs the development and updating of the asset data collection and prioritization per Metro's Transit Asset Management policy.
- Directs development of onboarding assets in a manner conducive to FTA (Federal Transit Administration) National Transit Database (NTD) reporting and to benefit Metro prioritization of capital budget.
- Develops and implements improvements to advance Metro's transit asset management business processes
- Assists executive management in providing general financial administration direction for various capital and professional services projects
- Ensures that the management team interfaces effectively with other Metro departments and consultants to establish and adhere to project budget, schedule, quality, and safety requirements
- Establishes departmental short- and long-range strategic goals, objectives, and Program Management Plans (PMPs)
- Assists management in the development of management strategies in conjunction with the preparation of comprehensive formal PMPs to achieve agency goals and objectives and resolve problems
- Directs the preparation of cost estimates, budgets (project and fiscal year), staffing plans, project schedules and asset on-boarding
- Assists executive management in the development of annual condition assessment projects and other rail and bus rehabilitation and replacement capital projects
- Directs and/or performs condition assessment studies of various asset categories
- Directs and/or performs meetings with asset owners to gather and analyze data required for compliance reporting
- Prepares various budget amendments and adjustment documents
- Develops, implements, and updates budget and funding policies and procedures for asset rehabilitation and replacement capital programs
- Advises department on budget and funding issues
- Directs preparation of project revenue, funds, and expenditures forecasts
- Confers with management on construction expenditure plans and revenue forecasts
- Directs and identifies the timing and needs of Metro SGR (State of Good Repair) projects and recommended funding levels
- Supports funding agreements, grant contract negotiations, and multi-year grant contract administration
- Coordinates with other Metro departments on data collection, review, and analysis of project costs and revenues
- Assists in the development of supporting documentation for funding and grant agreements with federal, state, and local agencies
- Represents Metro and ETAM at meetings, task forces, conferences, external agencies, and public events
- Develops, implements, and oversees compliance with Metro-wide policies, standards, and systems for ensuring accountability for budget performance
- Directs studies to implement advanced reliability techniques and TAM business process improvements
- Directs studies involving financial, cost, risk, and lifecycle analysis
- Monitors budget impact of local, state, and federal funding allocations and projections on the ETAM program
- Develops weekly, monthly and quarterly reporting of ETAM performance for executive management
- Develops, analyzes, reviews and implements asset data for the Enterprise Asset Management System
- Supports integration of the Enterprise Asset Management System
- Prepares and presents complex technical reports to executive management, Metro's Board of Directors, committees, and outside agencies
- Develops cost center goals, policies, procedures, budget, and staffing plans
- Conducts meetings with staff and consultants
- Supervises, guides, trains, and motivates assigned staff
- Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
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Minimum Qualifications
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A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes
Education
- Bachelor's Degree in Business, Public Administration, Finance, Economics, Engineering (Industrial, Mechanical, Electrical, or Civil) Planning, or a related field; Master's Degree in a related field
Experience
- Five years of relevant management-level experience performing financial, management, and analytical functions
Certifications/Licenses/Special Requirements
- A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
- Experience leading the development of artwork condition assessments and recommendations for specialized care
- Experience leading the planning, delivery, and implementation of public art conservation and/or major artwork refurbishment capital projects
- Experience leading artwork asset data management, records, and reporting
- Experience managing compliance with artist rights, copyright, and intellectual property requirements in the conservation and/or refurbishment of artworks
- Experience supervising, evaluating, and providing guidance to staff, artists, and contractors
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Essential Knowledge
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Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
- Principles and practices of asset management pertaining to public transportation
- Principles and practices of transit finance, planning, operations, and maintenance
- Applicable local, state, and federal laws, rules, and regulations governing budgeting and funding for a public transportation agency, including Federal Transit Administration policies and legislation
- Theories, principles, and practices of advanced budgeting, accounting, and planning
- Applicable database software
- Principles and practices of major transit construction projects
- Complex financial modeling
- Business Process Improvement and change implementation
- Modern management theory and practices
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
- Planning, organizing, directing and performing the financial work of a department
- Determining strategies to achieve goals
- Policy and procedure development and implementation
- Developing and applying analytical models for financial and service delivery executive decision making
- Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
- Exercising sound judgment and creativity in making decisions Communicating effectively both orally and in writing
- Interacting professionally with various levels of Metro employees, contractors, and outside representatives
- Supervising, training, and motivating assigned staff
- Utilizing advanced functions and formulas in Excel
Ability to defined as a present competence to perform an observable behavior or produce an observable result)
- Understand the needs of the organization and executive staff
- Gain consensus on financial policy and asset data gathering
- Anticipate the needs of management and assigned staff to ensure delivery of work products
- Influence, mentor, and lead
- Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
- Prepare comprehensive reports and correspondence
- Plan financial and staff needs
- Make financial decisions within a budget
- Compile, analyze, and interpret complex data
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
- Typical office situation
- Close exposure to computer monitors and video screen
Physical Effort Required
- Sitting at a desk or table
- Operate a telephone or other telecommunications devise and communicate through the medium
- Type and use a keyboard and mouse to perform necessary computer based functions.
- Communicating through speech in the English language required
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Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
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*Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEESBenefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays - 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years 20 days
Beginning of 6th - 10th year 25 days
Beginning of 11th - 15th year 30 days
Beginning of 16th + years 35 days
Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEESTemporary (Contingent) employees are eligible for the following benefits only:
- Kaiser medical insurance
- Public Pension Plan
- 457/401K Plan
- Flex Spending
- Paid Sick Time
- Fare Media
- Rideshare Subsidies
- Metro One Fitness membership
- 01Are you a current Metro employee?
- Yes
- No
02If you indicated being a current Metro employee, please enter your employee badge number in the field below. If you selected "No" to the previous question, please enter "N/A."03Please acknowledge that the following responses will be used to supplement and expand on the Work Experience section of your application. It is important to provide detailed answers and do not refer to or rely on a resume or other documentation as we will not review resumes to determine qualifications. The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as accurate as possible. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.- Yes, I agree and understand my resume will not be reviewed
04Please select the highest level of education you have completed.- I do not have education equivalent to grade 12
- High school graduate, diploma or the equivalent (GED)
- Associate degree from an accredited college or university
- Bachelor's degree from an accredited college or university
- Master's degree from an accredited college or university
- PhD from an accredited college or university
05Please select the number of years of relevant management-level experience you have in performing financial, management, and analytical functions.- No management-level experience
- Less than 5 years
- 5 years or more, but fewer than 7 years
- 7 years or more, but fewer than 9 years
- More than 9 years
06If you indicated having Management experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."07Do you have relevant experience leading the development of artwork condition assessments and recommendations for specialized care?- Yes
- No
08If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."09Do you have relevant experience leading the planning, delivery, and implementation of public art conservation and/or major artwork refurbishment capital projects?- Yes
- No
10If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."11Do you have relevant experience experience leading artwork asset data management, records, and reporting?- Yes
- No
12If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."13Do you have relevant experience experience Managing compliance with artist rights, copyright, and intellectual property requirements in the conservation and/or refurbishment of artworks?- Yes
- No
14If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."15Do you have relevant experience experience supervising, evaluating, and providing guidance to staff, artists, and contractors?- Yes
- No
16If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."Required Question