DIRECTOR, ENTERPRISE TRANSIT ASSET MANAGEMENT (ARTWORK COLLECTION MANAGEMENT) - Metropolitan Transportation Authority

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Directs the planning and management of the Enterprise Transit Asset Management (ETAM) collection of asset data programs, business and data processes, schedule and budget preparation, financial administration, and program management activities to ensure optimal allocation of Metro's financial, staffing, and logistical resources to ensure achievement of the TAM (Transit Asset Management) Plan goals and objectives. Leads staff and contractors in the planning, delivery and implementation of specialized artwork collection management programs including artwork condition assessments and routine specialized care, public art conservation, artwork refurbishment capital projects, and artwork asset data and records management and reporting.

Examples of Duties

• Directs the development and updating of the asset data collection and prioritization per Metro's Transit Asset Management policy.
• Directs development of onboarding assets in a manner conducive to FTA (Federal Transit Administration)  National Transit Database (NTD) reporting and to benefit Metro prioritization of capital budget.
• Develops and implements improvements to advance Metro's transit asset management business processes
• Assists executive management in providing general financial administration direction for various capital and professional services projects
• Ensures that the management team interfaces effectively with other Metro departments and consultants to establish and adhere to project budget, schedule, quality, and safety requirements
• Establishes departmental short- and long-range strategic goals, objectives, and Program Management Plans (PMPs)
• Assists management in the development of management strategies in conjunction with the preparation of comprehensive formal PMPs to achieve agency goals and objectives and resolve problems
• Directs the preparation of cost estimates, budgets (project and fiscal year), staffing plans, project schedules and asset on-boarding
• Assists executive management in the development of annual condition assessment projects and other rail and bus rehabilitation and replacement capital projects
• Directs and/or performs condition assessment studies of various asset categories
• Directs and/or performs meetings with asset owners to gather and analyze data required for compliance reporting
• Prepares various budget amendments and adjustment documents
• Develops, implements, and updates budget and funding policies and procedures for asset rehabilitation and replacement capital programs
• Advises department on budget and funding issues
• Directs preparation of project revenue, funds, and expenditures forecasts
• Confers with management on construction expenditure plans and revenue forecasts
• Directs and identifies the timing and needs of Metro SGR (State of Good Repair) projects and recommended funding levels
• Supports funding agreements, grant contract negotiations, and multi-year grant contract administration
• Coordinates with other Metro departments on data collection, review, and analysis of project costs and revenues
• Assists in the development of supporting documentation for funding and grant agreements with federal, state, and local agencies
• Represents Metro and ETAM at meetings, task forces, conferences, external agencies, and public events
• Develops, implements, and oversees compliance with Metro-wide policies, standards, and systems for ensuring accountability for budget performance
• Directs studies to implement advanced reliability techniques and TAM business process improvements
• Directs studies involving financial, cost, risk, and lifecycle analysis
• Monitors budget impact of local, state, and federal funding allocations and projections on the ETAM program
• Develops weekly, monthly and quarterly reporting of ETAM performance for executive management
• Develops, analyzes, reviews and implements asset data for the Enterprise Asset Management System
• Supports integration of the Enterprise Asset Management System
• Prepares and presents complex technical reports to executive management, Metro's Board of Directors, committees, and outside agencies
• Develops cost center goals, policies, procedures, budget, and staffing plans
• Conducts meetings with staff and consultants
• Supervises, guides, trains, and motivates assigned staff
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes

Education

• Bachelor's Degree in Business, Public Administration, Finance, Economics, Engineering (Industrial, Mechanical, Electrical, or Civil) Planning, or a related field; Master's Degree in a related field

Experience

• Five years of relevant management-level experience performing financial, management, and analytical functions

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience leading the development of artwork condition assessments and recommendations for specialized care
• Experience leading the planning, delivery, and implementation of public art conservation and/or major artwork refurbishment capital projects 
• Experience leading artwork asset data management, records, and reporting
• Experience managing compliance with artist rights, copyright, and intellectual property requirements in the conservation and/or refurbishment of artworks 
• Experience supervising, evaluating, and providing guidance to staff, artists, and contractors

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Principles and practices of asset management pertaining to public transportation
• Principles and practices of transit finance, planning, operations, and maintenance
• Applicable local, state, and federal laws, rules, and regulations governing budgeting and funding for a public transportation agency, including Federal Transit Administration policies and legislation
• Theories, principles, and practices of advanced budgeting, accounting, and planning
• Applicable database software
• Principles and practices of major transit construction projects
• Complex financial modeling
• Business Process Improvement and change implementation
• Modern management theory and practices

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Planning, organizing, directing and performing the financial work of a department
• Determining strategies to achieve goals
• Policy and procedure development and implementation
• Developing and applying analytical models for financial and service delivery executive decision making
• Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
• Exercising sound judgment and creativity in making decisions Communicating effectively both orally and in writing
• Interacting professionally with various levels of Metro employees, contractors, and outside representatives
• Supervising, training, and motivating assigned staff
• Utilizing advanced functions and formulas in Excel

Ability to defined as a present competence to perform an observable behavior or produce an observable result)

• Understand the needs of the organization and executive staff
• Gain consensus on financial policy and asset data gathering
• Anticipate the needs of management and assigned staff to ensure delivery of work products
• Influence, mentor, and lead
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Prepare comprehensive reports and correspondence
• Plan financial and staff needs
• Make financial decisions within a budget
• Compile, analyze, and interpret complex data

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions 

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications devise and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer based functions.
• Communicating through speech in the English language required

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date.  Late applications will not be considered.

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.