Data Entry Specialist - Phaxis LLC

SUMMARY
The Data Entry Specialist is responsible for entering invoices and data into the PeopleSoft and Maximo Systems as well as assist the Accounts Payable Manager as needed.

ESSENTIAL DUTIES

• 25 % Vouching invoices into PeopleSoft and Maximo
• 25 % End to end processing of all inbound rail invoices
• 15 % Scanning and uploading documents into Filebridge
• 10 % Work with upper management related to tax and legal audits and provide requested documentation.
• 10% Handling vendor and departmental inquiries via phone and email communication
• 5% Filing
• 5% Review and research vendor statements for open credits
• 5% Responsible for distributing incoming mail and Perform other duties as assigned.
• 5% Retrieval of documents from our DataView imaging system.
• 5% Special projects as assigned.

LEVEL BASED COMPETENCIES
Level Based Competencies are to be designated based on job level and content.

• Adaptability
• Building Strategic Working Relationships
• Technical/Professional Knowledge & Skills
• Stress Tolerance
• Communication

• Technical knowledge/skills (entry, intermediate, advanced)
  • Intermediate Excel skills
  • Strong knowledge PeopleSoft/Maximo
• General knowledge/skills (entry, intermediate, advanced)
  • Excellent interpersonal skills
  • Strong attention to detail
  • Ability to multi task
  • Ability to work as a team player
• Education/Experience
  • Bachelor Degree preferred
  • Minimum of 2 years experience in accounts payable
• Additional Job Description
• Additional Job Description

SUMMARY

• This position requires a person, who performs at high level of accuracy and efficiency, is well organized and demonstrates ownership and initiative to accomplish goals. Must have the ability to multi-task in a high volume environment to meet departmental deadlines. Excellent communicator with strong analytical skills.

ESSENTIAL DUTIES

• 55% Process and enter a large number of priority invoices per week for Asphalt and Raw Materials
• 20% Research and follow-up on inquiries related to invoice/payments for the plant, corporate personnel and vendors
• 20% Work the unassigned queue in CartaAP to ensure invoices are processed timely
• 5% Special Projects as assigned

LEVEL BASED COMPETENCIES:

• Adaptability
• Building Strategic Working Relationships
• Technical/Professional Knowledge & Skills
• Communication

• Technical knowledge/skills (entry, intermediate, advanced)
  • Strong knowledge PeopleSoft/Maximo
  • Google Suite
• General knowledge/skills (entry, intermediate, advanced)
  • Must possess excellent data entry skills
  • Must have excellent oral and written communication skills
  • Solid understanding of Accounts Payable principles
  • Ability to multi task
  • Ability to work as a team player
• Education/Experience
  • 2-3 years Accounts Payable Experience

Reference #: (24-04462)