Department Coordinator II - Bowdoin College
Brunswick, ME
About the Job
Department Coordinator II
Posting Number S01353JP
Department McKeen Center for the Common Good
Job Summary
The Department Coordinator II, in the McKeen Center for the Common Good is an essential member of the Center’s team. The coordinator provides administrative support for the five professional staff of the McKeen Center, and is responsible for providing comprehensive support and coordination for the department. This position involves handling a wide range of administrative tasks, managing departmental projects, and serving as a liaison between department members and external stakeholders. The ideal candidate possesses strong organizational, communication, and problem-solving skills.
Specific responsibilities include day-to-day management of the office; reception in a high-traffic, student-centered space; management of departmental budget and finances; event coordination; maintaining and developing departmental website, social media, and database; development of office publications; and general public relations. The coordinator also directly oversees payroll approval of 75 student employees; the Sponsor-a-Family holiday giving program; and plans Bowdoin and the Common Good, an end-of-year symposium.
Education/Skills Requirements
High school diploma or equivalent; associate degree or bachelor’s degree preferred. Strong organizational and project management skills with the ability to multitask and meet deadlines. Excellent written and verbal communication skills with the ability to interact effectively with all levels of staff and external contacts. Strong problem-solving skills and attention to detail. Ability to work independently with minimal supervision and as part of a team. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Flexibility and adaptability to changing priorities and demands in a fast-paced environment.
Experience Requirements and/or Equivalents
Minimum of 3-5 years of experience in an administrative support role or similar position. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
Standard Work Days and Hours
This position is scheduled for 30 hours/week, year-round. Typical work hours are between 8:30am-5:00pm Monday thru Friday.
+ The hourly range for this position is expected to be: $25.80- – 27.80/per hour.
+ A variety of health insurance plans (Medical, Vision, Dental)
+ Generous Retirement Plan – 10.12% annual compensation contribution
(Eligible after 1 year of service and age 26)
+ Life Insurance
+ Paid time off
+ Free fitness and wellness classes!
+ And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift First Shift
Employment Category Part Time Year Round
FTE 0.75
Benefits Eligible Yes
Pay Type Hourly
Background Check Package Requirements Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No
Is a pre-placement physical required for this position? No
Posting Date 10/21/2024
Applications Accepted Until
Open Until Filled No
Type of Posting Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions
Posting Number S01353JP
Department McKeen Center for the Common Good
Job Summary
The Department Coordinator II, in the McKeen Center for the Common Good is an essential member of the Center’s team. The coordinator provides administrative support for the five professional staff of the McKeen Center, and is responsible for providing comprehensive support and coordination for the department. This position involves handling a wide range of administrative tasks, managing departmental projects, and serving as a liaison between department members and external stakeholders. The ideal candidate possesses strong organizational, communication, and problem-solving skills.
Specific responsibilities include day-to-day management of the office; reception in a high-traffic, student-centered space; management of departmental budget and finances; event coordination; maintaining and developing departmental website, social media, and database; development of office publications; and general public relations. The coordinator also directly oversees payroll approval of 75 student employees; the Sponsor-a-Family holiday giving program; and plans Bowdoin and the Common Good, an end-of-year symposium.
Education/Skills Requirements
High school diploma or equivalent; associate degree or bachelor’s degree preferred. Strong organizational and project management skills with the ability to multitask and meet deadlines. Excellent written and verbal communication skills with the ability to interact effectively with all levels of staff and external contacts. Strong problem-solving skills and attention to detail. Ability to work independently with minimal supervision and as part of a team. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Flexibility and adaptability to changing priorities and demands in a fast-paced environment.
Experience Requirements and/or Equivalents
Minimum of 3-5 years of experience in an administrative support role or similar position. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
Standard Work Days and Hours
This position is scheduled for 30 hours/week, year-round. Typical work hours are between 8:30am-5:00pm Monday thru Friday.
+ The hourly range for this position is expected to be: $25.80- – 27.80/per hour.
+ A variety of health insurance plans (Medical, Vision, Dental)
+ Generous Retirement Plan – 10.12% annual compensation contribution
(Eligible after 1 year of service and age 26)
+ Life Insurance
+ Paid time off
+ Free fitness and wellness classes!
+ And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift First Shift
Employment Category Part Time Year Round
FTE 0.75
Benefits Eligible Yes
Pay Type Hourly
Background Check Package Requirements Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No
Is a pre-placement physical required for this position? No
Posting Date 10/21/2024
Applications Accepted Until
Open Until Filled No
Type of Posting Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions
Source : Bowdoin College
