Design Construction Office Manager - Idaho Division of Human Resources

Design Construction Office Manager Posting Begin Date: 2024/09/17 Posting End Date: 2024/10/01 Category: Transportation Sub Category: Management Work Type: Full Time Location: Lewiston, ID, United States Minimum Salary: 24.27 Maximum Salary: 27.30 Pay Rate Type: Hourly Description State of Idaho Idaho Transportation Department NOTICE: Applications will be accepted through 4:59 PM MST on the posting end date. STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho's external career website will cause duplicate profiles and will slow the processing of your application for a new position. Are you ready to work for a dynamic, award winning state agency that is dedicated to the transportation needs of the people of Idaho? This Design Construction Office Manager may be your opportunity to put your contract management skills and experience to work for the Idaho Transportation Department (ITD). The Idaho Department of Transportation office in Lewiston is looking a Design Construction Office Manager to work in our Design/Construction section. This position will be working cross collaboratively with departments across the organization to maintain Contracts as well as Grants within Federal Highway Association compliance standards. These employees will be the gatekeeper/coordinator for contractors, consultants, and local entities as it relates to payment and compliance. Example of Duties + Federal Highway Association Contract Compliance Contact + Maintain Construction Project Files and Correspondence (set-up and maintenance, retention, paper and digital) + Prepare Partial or Final Payment request packages to enable Accounting to process payments to Contractors / Consultant and Local Entities + Understanding the contract, the activity and the program requirements and the accounting requirements to get the payment through the system + Assist with consultant agreement closure + Financial Support for Design Construction Project Manager + Project Operating Budget + Reconciliations - Project Financial + Review insurance certificates and ensure no lapse in coverage + Compliance Assurance + Certified Payroll Review + Subcontract Compliance Review + Civil Rights/B2GNOW + Provides technical assistance and liaison between Projects Teams and Office of Civil Rights + DBE Commercially Useful Function Review + Determine DBE Compliance + Assist with event coordination/food purchasing Minimum Qualifications Some knowledge of: + Grant or contract administration + Bookkeeping Experience: + Interpreting, applying and explaining laws and regulations + Interpreting narrative or demographic or statistical reports to ensure compliance with laws, regulations or requirements + Collecting, organizing and evaluating data and writing a narrative report of findings. Desired Qualifications: + Experience in the following; + + Auditing Financial Documents + Accounts Payable & Accounts Receivable + Financial Reconciliation & Reporting + Experience in any of the following systems; + + AASHTOWare + AMS + ProjectWise + SharePoint + MobileInspector + TAMS + Advantage + Federal Aid Contract Compliance To learn more about the department, please visit the ITD website (https://itd.idaho.gov/) . Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: [email protected] or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas. The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/. EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] . (If you have a contact for applicant accommodations at your agency, please replace the contact information). Preference may be given to veterans who qualify under state and federal laws and regulations.