Director of Finance | The Greensboro Coliseum Complex - Oak View Group

The Director of Finance oversees, manages, and coordinates all third-party contracts, programs, and activities of the Finance department within the Coliseum Complex. This role involves collaboration with various departments, divisions, outside agencies, and the general public. The Director provides critical administrative support to the General Manager and ensures the effective operation of all financial functions.The Director of Finance plays a crucial role in maintaining the financial integrity and sustainability of the Greensboro Coliseum Complex, contributing to its success and growth.

This role will pay an annual salary between $120,000 to $150,000.

For FT roles:   Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Job expires 08/01/2024

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, skills required of employees so classified.

• Contract and Program Management: Direct and manage third-party contracts, ensuring compliance and optimizing financial performance. Oversee various programs and activities within the Finance department, ensuring they align with organizational goals.

• Coordination and Collaboration: Coordinate assigned activities with other departments, divisions, and external entities. Facilitate communication and cooperation with the Coliseum War Memorial Board and engage with the general public as needed. Coordinate finance department activities and services with those of other divisions and outside agencies and organizations.

• Administrative Support: Provide high-level administrative support to the General Manager, assisting with strategic planning, budgeting, and financial analysis.

• Accounting Oversight: Oversee all accounting functions, including monitoring, recording, and reporting of financial transactions for the Greensboro Coliseum Complex. Manage the Box Office, Food and Beverage/Concessions financial operations, merchandising financial activities, miscellaneous billings, and event settlements. Prepare and review monthly financial statements and conduct year-end financial analysis and compile the annual report.

• Financial Strategy and Analysis: Develop and implement financial strategies to enhance profitability and operational efficiency. Conduct financial analysis and forecasting to support decision-making and long-term planning. Manage and participate in the development and administration of the department's budgets.

• Compliance and Reporting: Ensure compliance with all relevant financial regulations and standards. Prepare and present financial reports to the General Manager and other stakeholders, providing clear and actionable insights.

• Team Leadership: Supervise and mentor finance department staff, fostering a collaborative and high-performing team environment. Provide training and development opportunities to enhance staff skills and knowledge. Select, train, motivate, and evaluate business office personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

• Stakeholder Engagement: Engage with various stakeholders, including external auditors, vendors, and regulatory bodies. Represent the Finance department in meetings and negotiations, advocating for the Coliseum Complex's financial interests. Work with OVG Finance department and the City regarding approvals needed for major projects.

• Event Settlements: Responsible for event settlements with contracted lessees and all related transactions. Manage over 1,300 settlements annually, including those for large events, which can be stressful during the event night.

• Budget Management: Help draft, monitor, and approve budgets for the Aquatic Center, Tanger Center, and the Coliseum. Monitor the forecast of funds needed for staffing, equipment, materials, and supplies; direct the monitoring of approved expenditures; and implement adjustments as necessary.

• Oversight of Contracts: Oversee contracts for ticket sales, concessions, catering, merchandise commissions, payroll for rosters (over 900), and various partnerships and programs. Ensure compliance and financial management of contracts for the Coliseum, Aquatic Center, Tanger Center, and other areas of responsibility.

• Employee Development: Direct, train, motivate, and evaluate assigned employees in compliance with Federal, State, and Local laws/regulations, Human Resources, and OVG policies. Provide guidance for employees to adopt more effective programs/methodologies and grow in technological and procedural efficiencies.

• Additional Responsibilities: Perform other duties and responsibilities as assigned.

COMPETENCIES REQUIRED FOR THE POSITION:
Knowledge of principles and procedures of financial record keeping and reporting. This position requires a strong background in office procedures, the ability to work in a fast paced environment, the capability to set priorities to adapt to frequent changes in work schedule and the ability to multi-task. Ability to coordinate the work of supervisory and clerical personnel.

Must possess principles of supervisor training and performance evaluation. Knowledge of pertinent federal state and local laws, codes and regulations. Strong verbal and written communication skills.

EDUCATION AND EXPERIENCE:
The minimum amount of formal education typically required to be hired for/promoted into the position. The minimum amount of working time, beyond education (or equivalent), required to be hired for/promoted into the position.
Education: Bachelor's Degree
Experience: 7 to 9 years of related experience.

INFORMATION PROCESSING AND LATITUDE:
Evaluates the mental process in using job knowledge to successfully complete the duties of the position. The amount of guidance and review received by the position and the amount of freedom to take action.
Information Processing: Often develops practice, assists/influences decisions, recommends policy changes to resolve difficult cases and address emerging organizational change.
Latitude: Broad objectives; Assignments are objective oriented. Work is reviewed in terms of meeting the organization's objectives and timelines.

INDIVIDUAL IMPACT, BUDGET/FINANCIAL AND INFLUENCE:
Measures the extent to which the duties inherent in the position can have an impact on the organization. Scope of Budgetary/Financial Responsibility. Type of Budget/Financial Influence.
Individual Impact: Highly Significant - Position has a broad and visible effect on operations, customer relations, financial performance, etc.; erroneous decisions may have a long term effect on the organization's success
Budget/Financial: Department Budget/Financial Responsibility
Influence: Directly influences and/ or has responsibility for the budget or financial results.

JOB SKILL LEVEL AND TECHNICAL DIFFICULTY:
Measures the minimum level of skill required to successfully accomplish job duties. Measures the technical difficulty of job duties.
Job Skill Level: Thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline.
Technical Difficulty: Advanced technical abilities and/or knowledge attained through significant (acknowledged by supervisors and peers to have significant technical know how) experience.

FATIGUE AND STRESS AND RISK AND EXPOSURE:
Measures the potential for mental fatigue and stress resulting from the requirements of job duties. Measure the potential physical risk of the job and / or the exposure to disagreeable situations or environment.
Fatigue and Stress: Moderate Potential for mental fatigue and stress resulting from the requirements of job duties
Risk and Exposure: Low physical risk on the job and/or exposure disagreeable situations or environments.

ORGANIZATIONAL LEVEL, SUPERVISORY SCOPE AND NUMBER OF SUPERVISEES:
Organizational level measures the level at which supervision is exercised. Scope and level of the supervisory task Number of supervisees.
Organizational Level: Manager (Division Head or Department Head) all of the following must apply: management responsibilities for major operational unit; oversees delivery of service; reports directly to a department head, City Manager's Office, or City Council; supervises subordinate staff; may include major section supervisors.
Supervisory Scope: Supervises Professional/ Managerial employees where the jobs typically require completion of a 4 year degree and / or extensive experience.
Number of Supervisees: 11 - 30 supervisees

TOOLS AND EQUIPMENT USED:
General office equipment, two way radios and other communications devices, personal computers.

PHYSICAL REQUIREMENTS, WORKING CONDITIONS AND OCCUPATIONAL EXPOSURES:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job as noted. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Less than one third of the time is spent standing. Less than one third of the time is spent walking. Between one third and two thirds of the time is spent sitting. Between one third and two thirds of the time is spent fingering, handling or feeling with hands. Less than one third of the time is spent reaching with hands and arms. Between one third and two thirds of the time is spent talking or hearing. More than two thirds of the time is spent lifting up to 10 pounds. Between one third and two thirds of the time is spent lifting up to 25 pounds. Less than one third of the time is spent lifting up to 50 pounds. The position requires close vision. The position requires distance vision. The position requires peripheral vision. The position requires depth perception. The position requires the ability to adjust visual focus. Less than one third of the time is spent working in wet or humid (non-weather) conditions. Less than one third of the time is spent working in outdoor weather conditions.