Director of Office Administration - UHY LLP

THE FOCUS IS YOU: 

At UHY, smooth processes and systems are the key to our success. We are seeking a results-driven Director of Office Administration with strong leadership skills and a personable disposition. The ideal candidate has a natural ability to handle anything that might come their way. Within this role, you will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency and safety. Your superior organizational skills and strategic planning will assist our organization in harmonizing operations, improving employee performance, and enhancing our business model. Not only will your results allow us to achieve organizational productivity, you will nurture the pleasant work environment our employees love. If you are a passionate self-starter, UHY is the place for you!

WHAT YOU WILL DO

Regular duties include (but are not limited to):

OFFICE MANAGEMENT AND FACILITIES MAINTENANCE

• Management of an administrative team of 10 direct reports
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Identify opportunities for process and office management improvements, and design and implement new systems
• Ensure office efficiency is maintained by carrying out planning and execution of furniture procurement, layouts and office systems
• Develop and implement a facility management program including preventative maintenance and life-cycle requirements
• Responsible for developing standards and promoting activities that enhance operational procedure; Partner with HR to maintain office policies as appropriate
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly; Evaluates department staff
• Coordinate with IT department personnel on all office equipment
• Manage relationships with vendors, external contractors and service providers to guarantee all invoices are paid in a timely fashion
• Maintain a safe and secure working environment; Ensuring all utility systems are inspected and in accordance with building and governmental regulations
• Perform review and analysis of special projects and keep the management properly informed

MANAGING PARTNER SUPPORT

• This Positions reports directly to the Regional Managing Partner and dotted line to Office Managing Partners
• Manage RMP’s schedules, calendars and appointments
• Manage RMP’s travel arrangements
• Maintain RMP’s files with 100% confidentiality

ADMINISTRATIVE DUTIES

• Coordinate monthly and bi-monthly billing reminders
• Reconcile various accounts on a monthly basis
• Recruit administrative staff, arrange orientation and ongoing training.
• Coach, mentor and implement corrective measures for the administrative staff in NYC, Melville and Irvine offices
• Evaluate and manage staff performance
• Ensure security, integrity and confidentiality of office data

WHAT WE ARE LOOKING FOR 

• 5+ years of supervisory experience
• 10+ years of work experience in an administrative/office management role
• Bachelor's degree in business or administration
• Have Real Estate Lease experience for build-outs and expansions
• Must have expert level of knowledge with Microsoft Office; Word, Excel and PowerPoint
• Excellent communication and interpersonal skills
• Exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Solid work ethic and high standard of work product
• Engaging personality and optimistic outlook
• Experience developing internal systems
• Ability to handle confidential information

WHO WE ARE

READY TO DELIVER

We take pride in our ability to combine local knowledge with national, regional, and international skills to provide you and your organization with the best resources possible. We harness the power of our network to empower you to achieve your goals, and to ensure we meet or exceed your expectations and objectives. UHY professionals get to know your business inside and out, and work with a solid understanding of what you need to succeed. Our dedication to delivering top-quality client service guides our every move.

A LEGACY OF COMMITMENT, GROWTH AND SERVICE

We know what we’re doing. We have deep roots in spotting and nurturing growth opportunities that goes back decades. Today, we are a global provider of exceptional service and part of one of the largest accounting, tax and consulting networks in the world. We’re dedicated to serving clients ranging from the dynamic middle-market to Fortune 500 companies. We believe that having a strong entrepreneurial mindset is key to growth, and we bring that mindset to every client experience.

AN ALTERNATIVE PRACTICE STRUCTURE TO BETTER SERVE YOU

A licensed CPA firm, UHY LLP offers audit and other attest services to public and private companies. UHY Advisors provides tax and consulting services, to a variety of business sectors.

Reach out to us today to learn how we can help you.

WHAT WE OFFER

• Great Culture | Team-like culture of a small office with the benefits of a large firm
• Competitive Compensation | Based on the role, credentials, and experience
• Comprehensive Benefits | We offer group health insurance, dental, vision, 401K, PTO

For job postings in our New York City location, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity in accordance with the New York City Human Rights Law. This range considers many factors, including but not limited to a candidate’s knowledge, job specific skills, experience, licensure, and certifications.  A reasonable estimate of the current range for this position is $120,000 to $180,000.