Documentation Specialist (Sanford, ME, US) - Colgate-Palmolive Company

No Relocation Assistance Offered
#162328 - Sanford, Maine, United States

Who We Are
Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.

We are recognized for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.

If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team!

Come Join Us at Tom’s of Maine in Sanford, ME!

Tom's of Maine is the pioneer of Natural personal and oral care products; paving the way for over 50 years. We are passionate and driven, and as a certified B-Corp we donate 10% of our profits to nonprofits, and our team is encouraged to use 5% of our paid time off to volunteer to benefit our communities. We’re on a mission to Do Good and help people live naturally without compromise.We’re looking for a new Tom’s activist to join our passionate team to create new products and expand our sustainability and social impact!

The primary function of the Documentation Specialist will be to manage and organize all Quality Documentation that is required by Colgate-Palmolive and/or regulatory agencies. This will include issuing, maintaining, controlling, and auditing documentation that is required for Quality and cGMP compliance.

CORE RESPONSIBILITIES:

• Create and maintain plant-wide Standard Operating Procedures (SOPs) andassociated forms and documents.

• Maintain, control and audit the master batch production records and associated documents.

• Maintain the GMP and calibration records for the facility.

• Responsible for maintaining all inbound and outbound Certificates of Analysis.

• Manage and update Document Archives of all Quality Related Documents according to Company Policy.

• Assist in developing validation protocols for various compliance initiatives.

• Assist and manage audit documentation required to support the Colgate-Palmolive Supply Chain.

• Work in conjunction with the GTC’s documentation departments to ensure uniformity in document, formula, publication and approval.

• Maintain a digital dashboard with plant weekly Documentation and other Quality Key Performance Indicators.

• Create and maintain SOP compliance programs.

• Use digital Quality Management Tools (ETQ) to manage the libraries of SOPs, Formulas, Process SPIs, and General SPIs to ensure accuracy and reliability.

• Manage training records that pertain to Quality training.

• Managing coordinationof documentation needed for Annual Submission related to NDA’s

• Assist with the day-to-day functions of the Quality area.

Basic Qualifications:

• High school degree or GED.
• High level of proficiency with MS Word and Excel.
• At least 2 years working in quality.

Preferred Qualifications:

• B.S. in Chemistry, Biology, Microbiology or Engineering.

• Expertise with digital tools and data analytics.

• Practical knowledge of site wide documentation system management.

• Technical writing proficiency.

• Excellent written and oral communication skills.

• Proficiency with SAP, preferred.

• First-hand experience participating in regulatory inspections preferred.

• Experience in a manufacturing plant environment.

Compensation and Benefits
Salary Range $54,400.00 - $68,000.00 USD

Pay is based on multiple non-discriminatory, individualized factors including but not limited to experience, job-related knowledge and education, skills and office/market location. In addition to base salary, salaried employees are eligible for annual discretionary bonuses, profit-sharing and, for Executive-level (salary grade 16 and above) roles only, long-term incentives in the form of Restricted Stock Units and/or Stock Options.

Subject to the terms and conditions of the applicable benefits plans then in effect, all salaried employees are also eligible for a competitive benefits package which includes:

• Insurance: Employees (and their eligible dependents) are eligible to participate in Company-sponsored Medical, Dental, Vision, Basic Life Insurance, Accidental Death & Dismemberment and Disability insurance plans.
• Retirement Plans: Employees are eligible to enroll in Colgate's 401(k) plan, which provides for company matching contributions subject to eligibility requirements
• Vacation/PTO: Employees receive a minimum of 15 days of vacation/PTO leave annually
• Paid Holidays: Employees receive a minimum of 13 paid/floating holidays annually
• Paid Sick Leave: Based on location and consistent with applicable state and local law, employees receive a minimum of 40 hours of paid sick leave on January 1st of each year
• Paid Parental Leave: Eligible employees may take up to eight weeks of paid parental leave and 12 weeks of unpaid leave (varies for employees with fewer than 12 months of service and is subject to hours worked requirements)

Our Commitment to Sustainability
With the Colgate brand in more homes than any other, we are presented with great opportunities and new challenges as we work to integrate sustainability into all aspects of our business and create positive social impact. We are determined to position ourselves for further growth as we act on our 2025 Sustainability & Social Impact Strategy.

Our Commitment to Diversity, Equity & Inclusion
Achieving our purpose starts with our people — ensuring our workforce represents the people and communities we serve —and creating an environment where our people feel they belong; where we can be our authentic selves, feel treated with respect and have the support of leadership to impact the business in a meaningful way.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.

For additional Colgate terms and conditions, please click here.

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