Event Coordinator - AmazingTalker

We are seeking a highly organized and detail-oriented Event Coordinator to plan, manage, and execute virtual and hybrid events from start to finish. The ideal candidate will work closely with clients, vendors, and team members to ensure seamless coordination and successful event delivery. This role requires excellent communication skills, the ability to manage multiple tasks remotely, and a passion for creating memorable experiences.

Key Responsibilities:

• Plan, organize, and execute virtual and hybrid events, including conferences, webinars, and corporate meetings, from a remote location.

• Collaborate with clients to understand their event goals, ensuring all aspects of the event align with their objectives.

• Manage event logistics remotely, including vendor coordination, virtual platform setup, and attendee engagement.

• Coordinate with vendors, including virtual event platforms, audiovisual teams, and other remote services, ensuring all technical needs are met.

• Oversee the registration process, including creating and managing attendee lists, sending invitations, and handling inquiries.

• Monitor and troubleshoot issues during live virtual events, ensuring a smooth experience for all participants.

• Maintain event budgets, ensuring all aspects are completed within financial constraints.

• Conduct post-event evaluations to assess the success of the event and identify areas for improvement.

• Stay up-to-date with virtual event technology trends and best practices to improve future events.

Qualifications:

• High school diploma or equivalent; a degree in event management, communications, or related field is a plus.

• 1+ years of experience in event planning or coordination, with a focus on virtual or hybrid events.

• Strong organizational and multitasking skills.

• Excellent communication and negotiation skills, with the ability to work effectively in a remote environment.

• Experience with virtual event platforms (e.g., Zoom, Microsoft Teams, Hopin, etc.).

• Ability to troubleshoot technical issues during virtual events.

• Strong attention to detail and ability to work independently.

• Flexible schedule, with availability to manage events in various time zones.