Events and Forensics Operations Coordinator - University of Oregon

The CHC Events and Operations Coordinator is a full-time position that works in collaboration with the CHC Director of Alumni and Community Engagement and the Director of Forensics to plan, organize and produce a broad spectrum of events throughout the academic year.

Department: Clark Honors College
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $18.57 - $27.69 per hour
FTE: 1.0

Review of Applications Begins

September 10, 2024; position open until filled

Special Instructions to Applicants

Please complete the online application; include contact information for three professional references. Candidates will be notified prior to references being contacted.

*This position will require a valid driver's license and the ability to obtain UO Driver's Certification.*

Department Summary

The Robert D. Clark Honors College (CHC) is a liberal arts honors college within the University of Oregon, an AAU Research 1 institution. Founded in 1960, it is one of the oldest public university honors colleges in the United States. The College features a dedicated curriculum that provides students a strong interdisciplinary foundation in the liberal arts, while also giving faculty members the opportunity to design and teach innovative courses. CHC courses are typically run as seminars. They are writing-intensive and open only to honors college students. Courses are capped at 19 students or less and allow for vibrant intellectual discussions, unique opportunities for pedagogical experimentation, and sustained faculty-student interaction.

Position Summary

The CHC Events and Forensics Operations Coordinator is a full-time position that works in collaboration with the CHC Director of Alumni and Community Engagement and the Director of Forensics to plan, organize, and produce a broad spectrum of events throughout the academic year for the Clark Honors College and supports the UO Forensics and Mock Trial teams. Functions are largely executed in a self-directed environment, and candidates must demonstrate sound judgment, a proactive attitude, strong organizational and time-management skills, a high level of attention to detail, and an aptitude for problem-solving and creative thinking. This position will implement program and institutional rules and monitor student compliance. Some weekend and evening work will be required to ensure that all program needs are met.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.

Professional Competencies

• Experience in travel and event planning and logistics, including organizing and communicating effectively with stakeholders and customers.
• Competence using Office 365 applications, including Word, Excel, Teams, and OneDrive.
• Strong professional judgment, able to implement program and institutional rules and monitor compliance.
• Project management skills, including managing projects with 6- to 12-month lead times, and the ability to prioritize and meet deadlines to keep projects on track.
• Strategic thinker, and team player, with strong communication skills.
• Ability to use independent judgment.
• Ability to work and communicate clearly and effectively with a wide range of individuals, from diverse backgrounds.
• Administrative skills and the ability to motivate staff and alumni volunteers to achieve administrative goals.

Preferred Qualifications

• Bachelor's degree PLUS three years of progressively responsible experience in event planning and operations OR five years of progressively responsible experience in event planning and operations.
• Experience working with a diverse population of customers, students, or clients.
• Experience supporting students in developing oral advocacy and evaluating the effectiveness of those communications.
• At least two years of previous experience being the lead in organizing, orchestrating, and implementing events, including remote events using Zoom or other platforms.
• Experience developing and executing event budgets.
• Experience working with Adobe InDesign and other Adobe Suite products.
• Experience working in a large organization or institution, including working across various areas and departments.
• Experience, training, or certification in equity and inclusion best practices.
• CPR certification.
• Successful participation in forensics competitions within the last 10 years.

FLSA Exempt: No

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All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.