Executive Admin Assistant - Digital & Information Technology Job Details | Black & Veatch Family of Companies - Black & Veatch
Overland Park, KS
About the Job
Executive Admin Assistant - Digital & Information Technology
Date: Oct 10, 2024
Location:
Overland Park, KS, US
Company: Black & Veatch Family of Companies
Together, we own our company, our future, and our shared success.
As an employee-owned company, our people _are_ Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.
Company : Black & Veatch Corporation
Req Id : 105809
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Project Only Hire : No
Visa Sponsorship Available: No
Why Black and Veatch
_Recognized by Glassdoor as a 2023 Top 100 place to work_ , Black & Veatch allows you to lend your talent and perspective to humanity’s biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. Our hybrid environment allows you to balance your work and personal life.
At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.
The Opportunity
As the Executive Admin for the Chief Digital Technology Officer, you will have the opportunity to:
+ Work under general direction of the CDTO and Chief of Staff
+ Provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, manager’s views and philosophy
+ Deal with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity
+ Take part in non routine tasks, requiring substantial and regular independent judgment
+ Possess thorough knowledge of workgroup’s policies and procedures, as well as in-depth understanding of company policies and processes
+ Frequently interact with upper management within and outside their workgroup
+ Exchange information with key external contacts, such as board members, financial stakeholders, and outside consultants
The Team
Black & Veatch’s Business Enablement consists of critical groups that help enable the organizations people, projects, and businesses to be as successful as possible. Functions in this group include Digital & Information Technology, Global Finance, Global Human Resources, Legal, Risk Management, and Government Affairs and Real Estate and Building Services.
Key Responsibilities
+ Organizes flow of administrative work through supervisor's office
+ Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
+ Maintains manager's or work group's calendar
+ Acts as manager's delegate in assigned areas
+ Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
+ Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
+ Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager's views, philosophy, and some understanding of technical matters
+ Researches, analyzes and summarizes information
+ Participates in developing, administering and communicating policies and procedures
+ Serves as a resource to others in the resolution of problems and issues
+ Refers the most complex issues to management
+ Contributes to the development of other department or company initiatives
+ Generates or distributes ad hoc reports using various business systems and databases
+ Generates simple to complex documents, such as letters, memos, spreadsheets and presentations
+ Creates expense reports
+ May coordinate completion of timesheets
+ Reviews and approves timesheets
+ May code, route, and track invoices
+ May review expense reports for compliance
+ May verify accuracy of invoices prior to approval
+ Performs other general clerical duties as needed
Management Responsibilities
Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.
Preferred Qualifications
+ 10+ years relevant experience preferred
+ High School Diploma or equivalent preferred
Preferred Skills:
+ Advanced MS Word skills
+ Advanced MS Excel and PowerPoint skills
+ Advanced MS Outlook skills
+ Spelling and grammar skills
+ Concentration and cognitive skills
+ Initiative
+ Interpersonal skills
+ Attention to detail and reading comprehension
+ Communication skills, including verbal and written skills
+ Ethics and values
+ Integrity and trust
+ Ability to make decisions
+ Ability to prioritize
+ Problem-solving ability
+ Expense Reporting Systems (Creating)
+ Expense Reporting Policies and Procedures (Reviewing and approving)
+ Time Reporting Policies and Procedures
+ Time Reporting Systems
+ PeopleSoft and Blueprint
+ Intermediate Users
+ Human Resource Information System (PeopleSoft and Blueprint--Advanced and Reporting)
+ Travel Systems
+ StafTrak
+ Telephony and Web conferencing
+ Electronic Repository Systems
+ Financial Information Systems
Minimum Qualifications
+ Advanced spreadsheet and word processing skills needed
+ All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Work Environment/Physical Demands
+ Normal office environment with a hybrid work schedule: 3 days in office and 2 days remote
+ Extended periods of monitor viewing
+ Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing
+ Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects
+ Work involves sitting for extended periods of time
Salary Plan
ADO: Administrative Services
Job Grade
007
Black & Veatch endeavors to makeaccessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.
Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.
To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.
A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.
We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
For our EEO Policy Statement, please click. If you’d like more information on your EEO rights under the law, please clickand.
Notice to External Search Firms : Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.
Nearest Major Market: Olathe
Nearest Secondary Market: Kansas City
Job Segment: Engineer, Engineering
Date: Oct 10, 2024
Location:
Overland Park, KS, US
Company: Black & Veatch Family of Companies
Together, we own our company, our future, and our shared success.
As an employee-owned company, our people _are_ Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.
Company : Black & Veatch Corporation
Req Id : 105809
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Project Only Hire : No
Visa Sponsorship Available: No
Why Black and Veatch
_Recognized by Glassdoor as a 2023 Top 100 place to work_ , Black & Veatch allows you to lend your talent and perspective to humanity’s biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. Our hybrid environment allows you to balance your work and personal life.
At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.
The Opportunity
As the Executive Admin for the Chief Digital Technology Officer, you will have the opportunity to:
+ Work under general direction of the CDTO and Chief of Staff
+ Provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, manager’s views and philosophy
+ Deal with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity
+ Take part in non routine tasks, requiring substantial and regular independent judgment
+ Possess thorough knowledge of workgroup’s policies and procedures, as well as in-depth understanding of company policies and processes
+ Frequently interact with upper management within and outside their workgroup
+ Exchange information with key external contacts, such as board members, financial stakeholders, and outside consultants
The Team
Black & Veatch’s Business Enablement consists of critical groups that help enable the organizations people, projects, and businesses to be as successful as possible. Functions in this group include Digital & Information Technology, Global Finance, Global Human Resources, Legal, Risk Management, and Government Affairs and Real Estate and Building Services.
Key Responsibilities
+ Organizes flow of administrative work through supervisor's office
+ Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
+ Maintains manager's or work group's calendar
+ Acts as manager's delegate in assigned areas
+ Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
+ Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
+ Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager's views, philosophy, and some understanding of technical matters
+ Researches, analyzes and summarizes information
+ Participates in developing, administering and communicating policies and procedures
+ Serves as a resource to others in the resolution of problems and issues
+ Refers the most complex issues to management
+ Contributes to the development of other department or company initiatives
+ Generates or distributes ad hoc reports using various business systems and databases
+ Generates simple to complex documents, such as letters, memos, spreadsheets and presentations
+ Creates expense reports
+ May coordinate completion of timesheets
+ Reviews and approves timesheets
+ May code, route, and track invoices
+ May review expense reports for compliance
+ May verify accuracy of invoices prior to approval
+ Performs other general clerical duties as needed
Management Responsibilities
Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.
Preferred Qualifications
+ 10+ years relevant experience preferred
+ High School Diploma or equivalent preferred
Preferred Skills:
+ Advanced MS Word skills
+ Advanced MS Excel and PowerPoint skills
+ Advanced MS Outlook skills
+ Spelling and grammar skills
+ Concentration and cognitive skills
+ Initiative
+ Interpersonal skills
+ Attention to detail and reading comprehension
+ Communication skills, including verbal and written skills
+ Ethics and values
+ Integrity and trust
+ Ability to make decisions
+ Ability to prioritize
+ Problem-solving ability
+ Expense Reporting Systems (Creating)
+ Expense Reporting Policies and Procedures (Reviewing and approving)
+ Time Reporting Policies and Procedures
+ Time Reporting Systems
+ PeopleSoft and Blueprint
+ Intermediate Users
+ Human Resource Information System (PeopleSoft and Blueprint--Advanced and Reporting)
+ Travel Systems
+ StafTrak
+ Telephony and Web conferencing
+ Electronic Repository Systems
+ Financial Information Systems
Minimum Qualifications
+ Advanced spreadsheet and word processing skills needed
+ All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Work Environment/Physical Demands
+ Normal office environment with a hybrid work schedule: 3 days in office and 2 days remote
+ Extended periods of monitor viewing
+ Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing
+ Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects
+ Work involves sitting for extended periods of time
Salary Plan
ADO: Administrative Services
Job Grade
007
Black & Veatch endeavors to makeaccessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.
Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.
To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.
A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.
We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
For our EEO Policy Statement, please click. If you’d like more information on your EEO rights under the law, please clickand.
Notice to External Search Firms : Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.
Nearest Major Market: Olathe
Nearest Secondary Market: Kansas City
Job Segment: Engineer, Engineering
Source : Black & Veatch