Executive Admin Assistant at Express Employment Professionals

 #LORAIN  

We are seeking a hard-working individual to join our team

Administrative Duties for the CEO:
o    Manage the CEO’s calendar, schedule appointments, and coordinate meetings.  
o    Prepare and edit correspondence, Board of Director reports, and presentations.
o    Handle confidential information with discretion.
2.    Arranging Meetings:
o    Schedule and coordinate internal and external meetings.
o    Prepare meeting agendas, take minutes, and distribute them promptly.
o    Ensure meeting rooms are prepared and equipped.
3.    Travel Arrangements:
o    Book flights, accommodations, and transportation for the CEO and other staff as needed.
o    Prepare travel itineraries and ensure all travel documents are in order.
o    Handle travel-related expenses and reimbursements.
4.    Event Coordination:
o    Assist in planning and executing organizational events, including fundraisers, conferences, tradeshows, and community outreach programs.
o    Coordinate with vendors, exhibitors, and attendees to ensure successful participation.
o    Manage registration and follow-up communications
o    Coordinate event logistics, including venue selection, catering, and guest lists.
o    Manage event budgets and track expenses.
5.    Phone Calls and Communication:
o    Answer and direct phone calls, take messages, and handle inquiries.
o    Maintain professional and courteous communication with stakeholders.
o    Draft and distribute internal and external communications.

Qualifications:
•    Proven experience as an administrative assistant or in a similar role.
•    Excellent organizational and time-management skills.
•    Strong written and verbal communication abilities.
•    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and non-profit database, preferred
•    Ability to handle multiple tasks and prioritize effectively.
•    High level of discretion and confidentiality.

Preferred Qualifications:
•    Experience in a non-profit organization.
•    Familiarity with event planning and coordination.
•    Knowledge of travel booking systems and procedures.

Schedule: Monday-Friday 8:00AM- 5:00PM

Apply online or at our office: Express can help you find the job that is a good fit for your needs and abilities, and you'll never pay a few for our services and support.

About us: Express works with job seekers to help find the right job for their skills and experience. As one of the leading staffing companies in North America, we're ready to help you take the next step in your career. Whether you are ready for a full-time position, or want a more flexible schedule, Express has a wide range of jobs available including:

• Administrative
• Light industrial 
• Skilled trades 
• Professional positions