Executive Administrative Assistant - Internal Audit Division - Auditor's Office Harris County, TX

Harris County is the 3rd most populous county in the nation, providing numerous services to the community including public health services, disaster recovery, toll roads, flood mitigation, and justice administration. The Harris County Auditor's Office is led by the County Auditor and includes the Accounting and Internal Audit divisions which are charged with financial oversight of the more than 90 departments within Harris County. The work of the Harris County Auditor's Office is not only critical and essential but impactful! We are a team of dedicated professionals committed to providing objective, value-added services to drive the mission of the Office and Harris County.

What We Offer Future Team Members

• Competitive pay; up to $34.39 per hour based on experience, skills, and qualifications
• Excellent benefits and wellness programs, including a zero-premium medical plan for employees (spouse and dependent coverage available at a cost)
• Outstanding retirement program
• Family-friendly workplace, including up to 12 weeks of Paid Parental Leave
• Paid Time Off (accruals based on length of service) and sick leave
• 11 paid holidays and 1 floating holiday
• Subsidized transit/commute
• Public Service Loan Forgiveness (PSLF) Qualifying Employer
• Corporate memberships and discounts
• Opportunities for growth and professional development

Job Overview

We are seeking a highly organized, proactive, quality oriented and self-driven individual to join our team as an Executive Administrative Assistant. This role will provide executive level administrative support to the Harris County Internal Audit Division's Chief Audit Executive (aka Chief Assistant County Auditor), upper management, and support staff. This position is responsible for providing overall administrative support to the Internal Audit Division's Assurance and Advisory Services; Compliance Audit and Fraud, Waste, & Abuse Hotline; and the Data Analytics and Technology Audit departments. The Executive Administrative Assistant assumes an oversight role on behalf of the Chief Audit Executive for daily performance of complex administrative functions, assists with projects, coordinates schedules, and supports the daily operations of the Internal Audit Division. The ideal candidate should have a minimum of three (3) years of solid administrative experience, be detail-oriented, possess strong communication skills, and be comfortable working in a fast-paced environment.

Key Responsibilities:

• Directly support the Chief Audit Executive, including managing schedules, addressing correspondence flow, coordinating training & travel, and ensuring the day-to-day administrative support needs are met.
• Assist the Internal Audit Division with the day-to-day administrative support responsibilities.
• Track and prioritize incoming requests, emails, and other correspondences, highlighting urgent matters and ensuring they are addressed promptly.
• Manage, initiate, and coordinate special projects from inception to completion, both independently and in collaboration with other team members.
• Manage multiple projects simultaneously while maintaining strong attention to detail.
• Compose, proof, and edit reports, presentations, and other correspondence as needed.
• Coordinate and organize internal events, meetings, and training & travel arrangements for the Internal Audit Division.
• Update and maintain spreadsheets.
• Assist with the annual budget preparation and monitor and track expenses throughout the budget year.
• Responsible for all aspects of purchase orders for the division using PeopleSoft/STARS.
• Manages and coordinates office procurement and inventory.
• Maintain confidentiality and act as a liaison between executives and internal/external stakeholders.
• Perform general office duties such as filing, data entry, and managing office supplies.
• Perform other executive level projects and related duties as assigned.
  • This Job Posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Requirement

Required Supporting Documents

• Cover Letter
• Complete online application

Education

• Bachelor's degree preferred

Experience

• Three or more years experience working in an advance administrative support role for an executive

Knowledge, Skills & Abilities (KSAs)

• Demonstrated ability to manage multiple projects simultaneously while maintaining strong attention to details.
• Professional appearance and ability to confidently interact with all levels of management.
• Ability to deal with people effectively and professionally.
• Demonstrated ability to work independently (with minimal supervision) and have strong initiative.
• Able to respond to change productively and manage the change while handling other essential tasks and projects as assigned.
• Ability to adapt to change and collaborate with others to improve quality and address needs.
• Ability to communicate clearly and concisely, both orally and in written communication.
• Positive, can-do attitude and willingness to accept additional responsibilities as needed.
• Uses sound judgment and discretion to demonstrate a sense of responsibility for the success of the division.
• Advanced skill in utilizing a personal computer and associated software programs with advanced knowledge in MS Office Suite (Word, Excel, PowerPoint, Outlook, Publisher, Visio).
• Possess excellent problem solving, decision-making, and analytical skills.
• Flexibility to adapt to changing priorities and deadlines.

Workplace Type, Working Schedule, Position Type and Work Environment:

• In-Office | Monday - Friday | 40 hrs. per week | Regular Full-Time | Non-Exempt
• Job operates in professional office environment, and the individual in this role uses standard office equipment such as computers, printers, scanners/copiers, and phones.
• Physical requirements for the position are the ability to sit for extended periods of time and the ability to push/pull up to 40 lbs., lift/carry up to 20 lbs., and push and/or pull up to 50 lbs.
• Position's physical demands are 60% sitting, 20% standing, and 20% walking.
• Occasionally, may be required to work more than 40 hours during the work week.

The mission of the Harris County Auditor's Office is to be an independent and progressive organization recognized for professionalism in carrying out the County Auditor's statutory duties and responsibilities. The vision of the Harris County Auditor's Office is to create and maintain an environment of sound fiscal management and efficient financial operations at all levels of county government, while providing support to Commissioners Court, County Officials, Department Heads, and the public with the highest level of integrity and financial stewardship.

Harris County is an Equal Opportunity Employerhttps://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx