Executive Administrative Support Specialist - CRM Residential
Pleasantville, NJ
About the Job
Executive Administrative Support Specialist
Pleasantville, NJ (http://maps.google.com/maps?q=Pleasantville+NJ+USA+08232)
Job Type
Full-time
Description
Location: Pleasantville, New Jersey (Onsite Position)
Position Overview:
We are seeking an experienced Full Time Executive Administrative Support Specialist who thrives in managing multiple projects and responsibilities with precision and initiative. The ideal candidate will excel in providing executive-level administrative support, demonstrating exceptional communication, organization, and problem-solving skills. This role requires the ability to work independently while maintaining a high level of accuracy and confidentiality.
Key Responsibilities:
+ Anticipate and fulfill the needs of executive and managerial staff, ensuring they have the necessary resources and support.
+ Act as the primary point of contact for internal and external communications, promptly and professionally handling inquiries and relaying messages.
+ Manage executive calendars, scheduling appointments, complex meetings, and travel arrangements.
+ Handle incoming emails, responding to inquiries and requests in a timely and professional manner.
+ Track deadlines for compliance and important tasks, ensuring timely submission of all necessary documentation and reports.
+ Encourage colleagues to meet deadlines and adhere to requests promptly.
+ Assist with various administrative tasks and projects as assigned, demonstrating strong decision-making and problem-solving skills.
+ Collaborate with members of the VP team leading department activities and events.
+ Demonstrate dedication to meeting the needs of internal and external stakeholders while maintaining respectful interactions.
+ Maintain confidentiality and discretion in handling sensitive information.
+ Proactively anticipate future needs and take initiative to address them.
+ Demonstrate resourcefulness in solving problems and handling unplanned or ambiguous circumstances.
Essential Skills:
+ Strong decision-making abilities to prioritize tasks effectively.
+ Effective problem-solving skills to address challenges efficiently.
+ Excellent interpersonal skills to communicate effectively with colleagues and stakeholders.
+ Professional communication skills, both written and verbal, to convey information clearly and diplomatically.
+ Proficient time management skills to handle multiple tasks simultaneously.
+ Ability to adapt to changing priorities and work effectively in a fast-paced environment.
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
We are an equal opportunity employer and welcome applicants from all backgrounds to apply. If you have a passion for property maintenance and a desire to work for a reputable company, we encourage you to apply for this exciting opportunity.
Requirements
Requirements:
- Minimum of four (4) years' experience supporting executive-level personnel.
- Demonstrated ability to handle unresolved situations, frequent changes, delays, or unexpected events while maintaining a calm disposition.
- Strong judgment, problem-solving skills, initiative, and follow-through.
- Highly motivated and organized individual willing to take ownership and accountability for their work.
- Self-starter who can work independently with excellent follow-through.
- Team player with strong communication skills, both written and verbal.
- Ability to maintain the highest level of confidentiality in all work dealings.
Pleasantville, NJ (http://maps.google.com/maps?q=Pleasantville+NJ+USA+08232)
Job Type
Full-time
Description
Location: Pleasantville, New Jersey (Onsite Position)
Position Overview:
We are seeking an experienced Full Time Executive Administrative Support Specialist who thrives in managing multiple projects and responsibilities with precision and initiative. The ideal candidate will excel in providing executive-level administrative support, demonstrating exceptional communication, organization, and problem-solving skills. This role requires the ability to work independently while maintaining a high level of accuracy and confidentiality.
Key Responsibilities:
+ Anticipate and fulfill the needs of executive and managerial staff, ensuring they have the necessary resources and support.
+ Act as the primary point of contact for internal and external communications, promptly and professionally handling inquiries and relaying messages.
+ Manage executive calendars, scheduling appointments, complex meetings, and travel arrangements.
+ Handle incoming emails, responding to inquiries and requests in a timely and professional manner.
+ Track deadlines for compliance and important tasks, ensuring timely submission of all necessary documentation and reports.
+ Encourage colleagues to meet deadlines and adhere to requests promptly.
+ Assist with various administrative tasks and projects as assigned, demonstrating strong decision-making and problem-solving skills.
+ Collaborate with members of the VP team leading department activities and events.
+ Demonstrate dedication to meeting the needs of internal and external stakeholders while maintaining respectful interactions.
+ Maintain confidentiality and discretion in handling sensitive information.
+ Proactively anticipate future needs and take initiative to address them.
+ Demonstrate resourcefulness in solving problems and handling unplanned or ambiguous circumstances.
Essential Skills:
+ Strong decision-making abilities to prioritize tasks effectively.
+ Effective problem-solving skills to address challenges efficiently.
+ Excellent interpersonal skills to communicate effectively with colleagues and stakeholders.
+ Professional communication skills, both written and verbal, to convey information clearly and diplomatically.
+ Proficient time management skills to handle multiple tasks simultaneously.
+ Ability to adapt to changing priorities and work effectively in a fast-paced environment.
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
We are an equal opportunity employer and welcome applicants from all backgrounds to apply. If you have a passion for property maintenance and a desire to work for a reputable company, we encourage you to apply for this exciting opportunity.
Requirements
Requirements:
- Minimum of four (4) years' experience supporting executive-level personnel.
- Demonstrated ability to handle unresolved situations, frequent changes, delays, or unexpected events while maintaining a calm disposition.
- Strong judgment, problem-solving skills, initiative, and follow-through.
- Highly motivated and organized individual willing to take ownership and accountability for their work.
- Self-starter who can work independently with excellent follow-through.
- Team player with strong communication skills, both written and verbal.
- Ability to maintain the highest level of confidentiality in all work dealings.
Source : CRM Residential
