Executive Administrator Assistant - Gecko Hospitality

Executive Administrative Assistant

Ridgeland, MS

$50K-$60K

We are searching for a talented and experienced Executive Administrative Assistant who offers administrative support services to the Executive Vice President. This role will require an independent judgment, initiative, attention to detail, and drive. Must be able to maintain the utmost confidentiality and have a sense of urgency to work on time-sensitive critical projects. May perform special assignments, research information, compile reports, and create presentations. Being organized and structured is critical to success in this role.  Apply today for this opportunity in Ridgeland, MS.

Essential Functions and Responsibilities:

•       Plan, schedule, and maintain events and meetings in Outlook for the Vice President and Executive Team.

•       Track multiple projects and coordinate the efforts of others to stay on track to meet project deadlines.

•       Provide administrative support for the executive team when needed.

•       Coordinate and maintain the progress of critical projects keeping the Vice President and President up to date.

•       Answer and field calls, emails, texts, and other communications for the Vice President.

•       Communicate effectively with other departments, leaders, team members, customers, and vendors, taking and relaying messages, gathering information, and tracking progress on projects.

•       Create presentations, flyers, announcements, and standard operating procedures in Power Point, Word, and Adobe.   

•       Maintain building maintenance by scheduling repairs and periodic inspections.  

•       Manages special projects such as Christmas card mailing, Annual Operating Plan, and manuals.

•       Various office management functions such as package shipments, event coordination, and vendor coordination.

•       Schedule travel arrangements for Vice President/CEO and executive staff.

Work Environment:

•       The work environment is primarily in the office setting.

•       Occasional work in distribution center warehouse with limited climate controls.

•       Occasional overnight travel.

Qualifications:

•       5+ years’ experience in an executive admin role.

•       Highly skilled with Microsoft Office; Excel, Word, Power Point, Teams and SharePoint.

•       Proficient knowledge of Adobe.

•       Demonstrated leadership qualities.

•       High level of organization with attention to detail.

•       Excellent written and verbal communication skills. ?

•       Project management, multi-tasking, and prioritizing with a sense of urgency to meet deadlines. Must be able to manage multiple calendars.

•       Maintain confidentiality.

If you are interested in becoming our next Executive Administrative Assistant, please send your resume to lisaw@geckohospitality.com