Executive Assistant - Abbott Diabetes Care at Abbott Laboratories

What You'll Work On

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.

• May include some support for tracking budget expenditures.

• Adheres to executive processes and guidelines.

• Creates board books as requested.

• Coordinates and maintains departmental files,as assigned, in compliance with corporate and government regulations.

• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.

• Uses advanced software skills to perform work assigned.

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Coordinates new employee office set-ups and onboarding.

• May train/coordinate work for new administrative assistants.

• Follows executive onboarding procedures.

• Interacts with high-level executives every day.

• Advanced knowledge and understanding of business processes and requirements.

• Consistently handles confidential or business-sensitive information.

• Data is typically organizational or multi-dimensional.

• Maintains and manages executive calendar.

• Manages domestic and international travel plans using executive guidelines.

• Proactively identifies and resolves scheduling conflicts.

• Primary point of contact for manager’s schedule.

Required Qualifications