Executive Assistant - Travis Association for the Blind/Austin Lighthouse

ABOUT US:

Travis Association for the Blind/Austin Lighthouse (TAB) a non-profit organization, was founded in 1934 by Dr. Henry L. Hilgartner and other civic-minded citizens of Austin to provide a setting where blind men and women could come to learn skills and create products that were sold door to door.

Today, Travis Association for the Blind stays true to the mission established in 1934 by providing opportunities for economic and personal independence for people who are blind, visually impaired, or deaf blind by creating, sustaining, and improving employment. We continue to grow and expand the services we provide to blind Texans.

Our Core Values guide us in everything we do: LIGHT: Leadership, Integrity, Growth & Innovation, Heart, and Teamwork.

TAB offers a variety of benefits to include: 403(b) retirement plan; health insurance; dental insurance; vision insurance; employee assistance program; life insurance; paid time off; paid holidays; employee appreciation events; and more.

Job Summary

The Executive Assistant to the CEO provides high-level administrative support, acting as a liaison between the CEO and both internal and external stakeholders. This role involves managing a wide range of administrative and executive support tasks, ensuring the smooth functioning of the CEO's office, and handling confidential matters with professionalism. The ideal candidate is highly organized, proactive, advanced administrative skills and possesses strong communication and problem-solving skills.

Responsibilities

· Performs administrative tasks as assigned in support of CEO & Executive Staff

· Prepares correspondence; draft, edit, and manage correspondence, reports and presentations on behalf of CEO

· Acts as point of contact between CEO and internal/external stakeholders

· Manages executives' calendars as needed, schedules meetings, prepares agendas and presentations, orders meals as appropriate, operates audio-visual systems during meetings, records and distributes meeting notes or minutes

· Schedules and coordinates events, board meetings, conferences, and executive team retreats. Assists CEO in preparation for board and committee meetings

· Assists executives with travel arrangements; schedules flights, makes hotel reservations and coordinates out-of-town meetings or virtual meetings

· Provides administrative support for projects. Schedules and prepares for project team meetings, conducts research as required, documents key decisions and action items during meetings, and maintains project documentation as required

· Assists with the development and distribution of Public Relations and internal communications materials, including brochures, pamphlets, newsletters, announcements and videos

· Edits and proofreads social media content, videos, press releases, emails, and other communications about the Austin Lighthouse that will be sent to the public

· Maintain company certifications, contracts, and other compliance as necessary.

· Complies with and assists other employees in understanding and complying with TAB's policies and procedures

· Behaves in accordance with the key behaviors aligned with TAB's Core Values of Leadership, Integrity, Growth & Innovation, Heart and Teamwork (LIGHT)

· Performs other duties as assigned

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

Minimum Education and Experience

· High School diploma

· Associate's or bachelor's degree preferred

· 4+ years as Executive Assistance

· Advanced knowledge in software packages, (Microsoft Office, Salesforce, etc.)

· Supervisory experience is a plus

Knowledge, Skills and Abilities

· Strong communications, collaboration, and interpersonal skills.

· Excellent organizational skills, an eye for detail, and the ability to work well with people at all levels within the company or organization required

· Advanced written and oral communication skills. Good spelling and grammar skills and mastery of word processing, database, and presentation software required

· Ability to multi-task in order to manage multiple projects at a time; use discernment regarding which tasks are truly urgent, and which can wait

· Mission-driven and able to work with all departments within TAB in order to be effective

· Excellent time management skills to manage high volume in a fast-paced environment

· Must be team & people-oriented, professional, poised, and display a "can-do" attitude

· Strong decision-making and problem-solving skills

· Strong ethics and discretion with confidential or sensitive information

· Able to read, comprehend and understand information/ideas presented in writing or alternative form

· Possesses cultural awareness and sensitivity

Supervisory Responsibility

· None

Communication & Contacts Required

· Employees, departments, managers, executives, vendors, community members

Decision Making/Judgment Required

· Makes decisions as per Standard Operation Procedures and Company Policies

Physical Requirements

With or without reasonable accommodation, employees in this position must be able to:

· Prolonged periods of working on a computer

· Ability to be in a stationary position (stand, sit, etc.) for 6-8 hours

· Ability to lift/move up to 10 lbs. at times

· Ability to bend, stoop, squat, adjust position for 20% of time

· Ability to work in an office environment with standard lighting, noise levels, temperature

NOTE: This position does NOT qualify as a hybrid or remote work position.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned or reassigned. This job description is subject to change at any time.

ADDITIONAL NOTES:

• Background Check and Drug Screen required
• Internal and external applicants accepted
• Verifiable documentation of ability to work in the US

Individuals who are blind or visually impaired are encouraged to apply

TRAVIS ASSOCIATION FOR THE BLIND, A NON-PROFIT ORGANIZATION, IS AN EQUAL OPPORTUNITY EMPLOYER/AFFIRMATIVE ACTION EMPLOYER

TAB provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetics or any other characteristic protected by law. In addition to federal law requirements, TAB complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EEO is the law. To review your rights under Equal Employment Opportunity, please visit:www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf