Executive Assistant - Wheels Up

About Wheels Up

Wheels Up is a leading provider of on-demand private aviation and one of the largest companies in the industry. Wheels Up offers a complete global aviation solution with a large and diverse fleet and a global network of safety-vetted charter operators, all backed by an uncompromising commitment to safety and service. Customers can access charter and membership programs, as well as unique commercial travel benefits through a one-of-a-kind, strategic partnership with Delta Air Lines. Wheels Up also offers cargo, safety and security solutions and managed services to individuals, industry, government and civil organizations.

Wheels Up is guided by the mission to deliver a premium solution for every customer journey. With the Wheels Up mobile app and website, members and customers have the digital convenience to search, book and fly.

For more information, please visit: wheelsup.com

Role Overview

The Executive Assistant is responsible for providing day-to-day logistical support for our Chief Legal Officer. Based in Atlanta in our state-of-the-art Member Operations Center, this role will manage schedules, communication, travel and high-level project coordination for one of Wheels Up’s key executive leaders.

Reports to: Chief Legal Officer

• Schedule Management: Manage complex calendars for the CLO, including scheduling meetings, appointments, and travel itineraries. Proactively identify scheduling conflicts and propose solutions
• Communications: Serve as the primary point of contact for the CLO, efficiently handling phone calls, emails, and inquiries. Prioritize and manage their inboxes, drafting and responding to correspondence as needed
• Meeting & Travel Coordination: Organize and prepare for executive meetings, including agendas, materials, and logistics. Manage travel arrangements for the CLO, including flights, accommodations, and ground transportation
• Project & Task Management: Provide administrative support for various projects and initiatives led by the CLO. Anticipate needs, manage deadlines, and ensure smooth project execution
• Document Management: Maintain and organize confidential documents and filing systems for the CLO
• Leadership Alignment: Work with the company’s other Executive Assistants to create an efficient, productive work environment across areas of the business

• Minimum 5 years of experience as an Executive Assistant preferred, preferably within a fast-paced and demanding environment
• Experience supporting C-suite executives a plus
• Strong organizational, prioritization, and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Slack, Zoom, Microsoft Teams, etc.)

You Will Be Successful If You…

• Pay meticulous attention to detail, are organized and manage your time effectively
• Maintain confidentiality and discretion with highly sensitive information
• Are comfortable interacting directly with senior leaders inside and outside the organization
• Build trusting, credible relationships at all levels of an organization and with external stakeholders
• Are strong enough to say “no” when needed but empathetic enough to do it in a way that others respect
• Work and collaborate well as part of cross-functional teams
• Successfully manage competing priorities

What’s In It For You

Our culture is rooted in a shared dedication to living our 5x5 Values - Safety, Trust, Accountability, Belonging and Innovation - the core of who we are and what we celebrate. Exploring a career at Wheels Up gives you a chance to earn amazing compensation and benefits, helping you and your family have the type of balance you deserve in both your career, and life away from work, including:

• Competitive salary
• 401(k) with generous company contributions up to 6%
• Paid time off including vacation, holidays, paid personal time, maternity, and parental leave
• Comprehensive health benefits including medical, dental, vision, short/long term disability and life
• Family care assistance through fertility support, surrogacy and adoption assistance, lactation support and programs that help with loved ones in all stages
• Tools to help you continue to learn and grow in your career including tuition reimbursement, leadership development programs and more
• Total Personal Well-being programs to support physical, emotional, social, and financial health, including access to an employee assistance program offering support for you and anyone in your household, free financial coaching, and extensive resources supporting mental health

Salary Range

The wage range for this position ($90,000 - $120,000) is determined on a variety of factors that are considered in making compensation decisions, such as differences in skill sets; experience and training; licensure and certifications; and other business and organizational needs. This wage range has not been adjusted for any applicable geographic differential associated with where the position may be filled. At Wheels Up, it is not typical for an individual to be hired at or near the top of the range for their role. Your placement within the wage range is primarily based on your qualifications and experience.

You may also be eligible to participate in a discretionary annual incentive program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

What You Will Bring

• An unwavering commitment to SAFETY
• The ability to build TRUST through transparency and communication
• A commitment to achieving results the right way and a willingness to take ACCOUNTABILITY when we do not
• The knowledge that there is power in bringing people with different points of view and life experiences together and a culture of BELONGING leads to unlimited and unrestricted collaboration
• A belief that INNOVATION is only possible in an environment where we make things simpler, strive for continuous improvement and understand that great thinking can come from anywhere in our organization
• A willingness to be curious, constantly asking questions to help promote creative thinking, problem solving and trouble shooting
• A desire to collaborate and be part of a diverse team and when necessary, lean into and manage conflict effectively
• A high level of integrity in everything you do
• A strong commitment to service and a meticulous attention to detail
• A level of professionalism unmatched in the aviation industry

Commitment to Diversity

At Wheels Up our 5x5 Value of Belonging is based on the principle that every employee has a voice. We believe in inclusiveness, and celebrate each person’s individuality, because there is power in bringing people with different points of view and life experiences together. We are launching DEIB initiatives that support ALL employees and help to cultivate a culture where ALL employees can bring their authentic selves to work.

Accommodation for Applicants with Disabilities

Wheels Up is an Equal Employment Opportunity / Affirmative Action employer and provides reasonable accommodation in its application process for qualified individuals with disabilities and disabled veterans. If you have difficulty using our online system due to a disability and need an accommodation, you may email us at hr@wheelsup.com or alternatively send a fax to 859-334-6552. In order to quickly respond to your request, please use the words "Accommodation Request" as the subject line of your email or as the title of your fax document.