Executive Assistant / Coordinator at Express Employment Professionals

Executive Assistant / Coordinator
Pay Range: $25 - $30 / hour
Schedule: 8:00 am to 5:00 pm M-F
Location: Anaheim, CA
SUMMARY 

A proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. maintaining the confidentiality of high-level systems and operations. Works closely with executive on a day-to-day basis relieving him/her of minor administrative details and maintain the workflow in the area of responsibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Support the President primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Manage communication with employees by liaising with internal and external executives on various projects and tasks.(e.g. timeline and task tracking)
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

OTHER DUTIES AND RESPONSIBILITIES include the following. 

• Manage and coordinate job project list for President.
• Coordinate scheduling and calendar management, as well as content and flow of information to senior executives.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Coordinate and welcoming customer visits.
• Manage and Organize trade show coordination – approximately 3 per year
• Coordination of International sales personnel – point person for sales requests
• Posting media content on social media
• Manage travel logistics and activities, including accommodations and transportation.
• Provide administrative and office support, such as typing, spreadsheet creation, PowerPoint presentation.
• Maintain professionalism and strict confidentiality with all materials

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.     EDUCATION and/or EXPERIENCE 

• Required: High School Diploma/ GED or equivalent.
• Preferred: College degree or extensive relevant experience in related field.
• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Previous experience and tenure may also attribute to meeting requirements for this position (i.e. promotion)

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  
• Ability to write routine reports and correspondence.
• Ability to speak and listen effectively.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  

4.     REASONING ABILITY 

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  
• Ability to problem-solve, often cross-functionally and with various departments and levels of employees.
• Ability to time-manage and prioritize.

 5.     OTHER SKILLS AND ABILITIES

• Proficient in computer application skills; MS Word, Excel, PowerPoint, Outlook
• Analytical skills to conduct basic research, analyze data and prepare recommendations. Ability to communicate with employees at all levels.
• Requires excellent interpersonal, communication and organizational skills. Ability to maintain confidentiality and work with sensitive information.  
• Operate standard office equipment, e.g., printer, copier, fax
• Knowledge of company policies and procedures
• Great phone skills i.e. pleasant voice and attitude
• People person, extremely customer conscious
• Promptness and dependability
• Professional dress, speech and manner
• Ability to interact with and maintain a respectful, positive and friendly relationship with supervisors, co-workers and internal and external customers.
• Self-motivated and organized

Apply Now!

• Download the Express Jobs App @ iTunes or Google Play
• Create an account @: 
  https://www.expresspros.com/nanaheimca/job-openings.aspx
   and submit to North Anaheim, CA location
• Send your resume to 
  jobs.northanaheimca@expresspros.com
• Call or Text the Anaheim office @
  (714) 399-0951
   

Express Employment Professionals can help you find the job that is a good fit for your needs and abilities, and you’ll never pay a fee for our services and support. Our Staff is eager to serve as your contact for this position, as well as many others in our area. Take the first step toward your success. Apply with Express today! #2421_QQ_OS