Executive Assistant - Ultimate Staffing Services

We are currenlty seeking a high level Executive Assistant who will be directly supporting the CEO. The EA will provide one-on-one direct support to the CEO and will also serve as a liasion to the management team. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers.

Hybrid Schedule:**Requires flexible schedule and accessibility - may be required to work weekends in addition to standard workweek.**
Salary: $90k-$150k DOE
Must reside in Long Beach or Orange County.
4 year college degree a must.

Resposibilities:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Managing expense reports, reimbursements and budget tracking.
• Running errands as requested.
• Must be able to commute from Long Beach to Orange County on occasion.

Requirements:

• Must posses 4 year degree
• 5-10 year significant executive support experience, including supporting C-level executives.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• Ability to switch gears at a moment's notice.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Must be bilingual Spanish.
• Ability to commute to Long Beach and Orange County on occasion.
• Proactive approaches to problem-solving and decision-making capability.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.