Executive Assistant - Emerson Group
Lumberton, NJ 08048
About the Job
Leading home goods manufacturer in the Burlington County area currently has an opportunity to join their growing team.
Executive Assistant to CEO, Direct Hire, $85K plus bonus. Hybrid- 2 to 3 days in Office
About the Job
The Executive Assistant provides high level administrative support to the Chief Executive Officer.
They are looking for a true "right hand” gatekeeper to handle all things administrative.
The ideal candidate has over 3 years of experience supporting a busy executive in the C-Suite.
This position is responsible for performing administrative duties such as managing calendars; screening calls; making travel, meeting, and event arrangements; preparing reports and presentations for the North American executive team.
The role must act seamlessly with a professional demeanor throughout the organization, acting as a trusted partner, managing key projects, and handling sensitive and confidential information.
This is a great opportunity for a candidate with strong communication, interpersonal relations, and organizational abilities.
Responsibilities:
- Maintain CEO's calendar, including but not limited to scheduling meetings, appointments and anticipating needs.
- Scheduling meetings across time zones and platforms; (Teams, Zoom, Outlook)
- Coordinating domestic and international travel arrangements for CEO and for visitors from abroad, hotel bookings, corporate transportation, and dining reservations
- Planning and executing internal (e.g., team lunches, meetings) and external events (e.g., closing dinners), as well as processing expense reports
- Conducting research and additional administrative tasks as required
- Performing various facility-related functions as needed
- Serve as a liaison between CEO, employees, customers, vendors, and headquarters. Prioritize and respond to phone calls and emails where required.
- Prioritize and communicate messages and information to the CEO.
- Attend meetings and take notes of discussions; prepare initial draft of minutes and summaries. Maintain various records and documents for CEO.
- Play a key role in the coordination of senior leadership team, preparing reports, required data, coordination of key projects and programs.
- Assist in the onboarding process for new hires, scheduling meetings and agendas as required.
- Prepare, reconcile, and submit expense reports and company credit cards.
- Prioritize demands for CEO; redirect matters to staff to handle, or handle matters personally as appropriate.
- Act as back up where appropriate to the Office Administrator and general administrative support duties.
- 3 plus years of previous experience supporting a senior executive team.
- Excellent computer skills, proficient in Microsoft Teams and Office Suite (Outlook, Word, PowerPoint, and Excel)
- Flexible team player with strong interpersonal skills and a track record of creative problem-solving
- Ability to cultivate strong relationships with both internal and external stakeholders.
- Comfortable handling sensitive information.
- Effective communication skills and thrive in a fast-paced team environment.
- Exceptional writing, editing, and proofreading skills.
- Consistent performance, reliable, and strong attention to detail
- Highly organized and exceptional self-management skills, especially when meeting deadlines and working to strict schedules.
- Hybrid positions – able to work remotely and in office as required.
- Travel within North America as required. (At least 5 times a month)
- This position works day shift, with occasional overtime.
Source : Emerson Group