Executive Assistant - Medical Staff Office - Phoebe Putney Health System

Description

JOB SUMMARY

• The Executive Assistant, under minimum supervision, performs a wide range of advanced clerical, support, and administrative duties of a highly confidential and responsible nature that support the senior leadership in fulfillment of Health System's mission and vision. The Administrative Assistant performs administrative duties that support the effective operation of a senior executive's office, including budget input and tracking, screening and prioritizing inquiries and requests, making meeting and travel arrangements, setting up all arrangements for on-site and off-site events, preparing meeting agendas, etc. Acts as a liaison between senior leadership, employees and managers, and other departments.

GENERAL REQUIREMENTS

• Adheres to the hospital and departmental attendance and punctuality guidelines
• Performs all job responsibilities in alignment with the core values, mission and vision of the organization
• Performs other duties as required and completes all job functions as per departmental policies and procedures
• Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs)
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs. For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.

WORKING CONDITIONS

• General environment: Works in a well-lighted, air-conditioned area, with moderate noise levels.
• May be exposed to high noise levels and bright lights.
• May be required to change from one task to another of different nature without loss of efficiency or composure.
• Periods of high stress and fluctuating workloads may occur.
• May be scheduled as needed including overtime

Qualifications

EDUCATION REQUIREMENTS

• Vocational / Technical Degree in Advanced secretarial coursework or equivalent (Required)
• 2 year / Associate Degree in Business related field (Preferred)

EXPERIENCE REQUIREMENTS

• 6 - 7 years Progressively responsible administrative experience (Required)
• 2 - 3 years Experience reporting to a Senior Executive (Required)
• 1 - 2 years Experience in a hospital or managed care setting (Preferred)

CERTIFICATIONS AND LICENSURES

• Not Applicable - No Certification and Licensure Requirements Required or Preferred

GENERAL SKILLS

• Organizational Skills
• Communication Skills
• Interpersonal Skills
• Customer Relations
• Mathematical
• Analytical
• Grammar / Spelling
• Read / Comprehend Written Instructions
• Follow Verbal Instructions
• Basic Computer Skills
• Microsoft Office Suite
• General Clerical Skills
• Typing 60 wpm
• Knowledge/understanding of medical, technical and business terminology
• Detailed knowledge of hospital operations, organizational procedures and policies, key personnel throughout the organization.
• Understanding of processes throughout the hospital.
• Requires an understanding of the context of the Senior Executive's position and dealings with others in the organization.
• Requires ability to deal with employees at all levels within and outside the organization.

PHYSICAL REQUIREMENTS

• Have near normal vision - Clarity of vision (both near and far), ability to distinguish colors
• Have good - manual dexterity
• Ability to perform - repetitive tasks/motion

PHYSICAL DEMANDS

• Standing - Occasionally within shift (1-33%)
• Walking - Occasionally within shift (1-33%)
• Sitting - Continuously within shift (67-100%)
• Climbing - Occasionally within shift (1-33%)
• Bending/Stooping - Occasionally within shift (1-33%)
• Twist at waist - Occasionally within shift (1-33%)
• Pushing/Pulling - Occasionally within shift (1-33%)
• Reaching above shoulder - Occasionally within shift (1-33%)
• Lift/carry > 50 lbs with assistance - Occasionally within shift (1-33%)