Executive Assistant - Ztek Consulting INC
New York, NY
About the Job
Job Title: Executive Assistant
Location: New York, NY
Position Type: Contract
Duration: 6 / 12 Month
Work Type: Onsite
Rate: Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Job Description:This is a great opportunity for a fast learner and strong communicator who enjoys planning and organizing and thrives in a team spirit environment to help others and build connections with leaders, people and teams! As an executive assistant, you will focus on a variety of transactional activities, directly for two Executive Vice Presidents as well as with business groups and in support of the People Director, Leadership Team and in coordination with our Capgemini Group departments and external vendors.
Responsibilities / Accountabilities:
Arrange internal virtual and in-person office meetings and conference room events.
Set up external meetings and events, parties, meals.
Calendar management of two Executive Vice Presidents with MS Outlook Calendar tracking, rescheduling and reminders.
Mindfulness of country time zones when scheduling meetings with Global leaders, clients or teams.
Set up conference calls and videoconferences (domestic, international; from small to very large in scope)
Strong communication skills and proactiveness in catching/addressing meeting conflict issues ahead of time and resolve the conflict effectively.
Travel booking, coordination, approvals (domestic and international air, hotel, car) and visa support.
Time & Expense and Invoice Reporting and Reconciliation
Ordering employee and client gifts and coordinating with suppliers, invoices and budget approvals
Liaison for Technical Support (resolving client office reservations, PC & phone issues, Intranet/Internet research)
Gate Keeper and primary contact for the two Executive Vice Presidents supported.
Some Project Management support for the two EVPs: minutes/notes from meetings and follow up, manage daily operations of the Executives, run and build cadence for leadership meetings and events, act as point of contact for the Executive Teams' direct reports and follow up if and when goals are not met.
Qualifications:
Minimum 5 Years of experience in a professional business support role
Must have experience with Software Tools like and MS Office, MS Outlook and Calendar, Microsoft Teams
Strong organizational skills required; including good time management skills and responsiveness.
Excellent communication skills (both written and oral)
Ability and comfort interacting with all levels of management, technology business leaders.
Strong attention to detail and proactiveness
Motivated Team player with a positive attitude who works well in a fast-paced environment.
Successful track record of managing competing priorities effectively through a proactive approach.
ABOUT Ztek:
Website:www.ztekinc.com
Ztek Consulting Inc is a minority- and woman-owned business enterprise that leverages a unique blend of human talent, machine learning algorithms, and artificial intelligence to provide customized talent management solutions for clients. Ztek's diversity-focused hiring models have proven successful, particularly in hiring veterans. The company's veteran-focused hiring and deployment program, Z-V.E.T, matches skilled veterans with clients' needs in various areas.
Disclaimer:
Ztek is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Ztek is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hrd@ztekinc.com Please indicate the specifics of the assistance needed. Ztek encourages all interested and qualified candidates to apply for employment opportunities. Ztek does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b.