Executive Assistant/Office Manager - Burnett Specialists

A real estate development company is seeking an Executive Assistant/Office Manager for their office in Dallas (Uptown).

Introduction:
We are seeking a dynamic and organized individual to join our team as an Office Manager/Executive Assistant. This role is crucial in ensuring smooth operations and providing high-level support to the CEO and COO of the company. The ideal candidate will have a strong background in office management, exceptional organizational skills, and experience in handling accounts payable processes.

Key Responsibilities:

• Manage the daily operations of the office, ensuring efficiency and a professional working environment.
• Provide executive support to senior management, including calendar management, meeting coordination, and travel arrangements.
• Handle accounts payable duties such as processing invoices, reconciling accounts, and issuing payments.
• Code invoices on Yardi and ensure accurate allocation to respective cost centers or projects.
• Contact vendors to resolve invoice discrepancies and ensure timely payments.
• Manage W9 forms from vendors and ensure compliance with IRS regulations.
• Coordinate draw services and related financial transactions as required.
• Coordinate office events, meetings, and conferences, including logistical arrangements and catering requirements.
• Serve as a liaison between internal departments and external stakeholders, ensuring clear communication and timely responses.
• Manage office supplies and equipment, and oversee facilities maintenance and repairs as needed.
• Assist with special projects and initiatives as assigned.

Requirements:

• Proven experience as an Office Manager, Executive Assistant, or similar role, with a minimum of 5 years.
• Experience in handling accounts payable processes, including invoice processing, vendor management, and reconciliation.
• Familiarity with Yardi/Payscan or similar software for coding invoices would be advantageous.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and multitask effectively.
• Strong communication and interpersonal skills, with a customer service orientation.
• Ability to maintain confidentiality and exercise discretion with sensitive information.

CSDAL65