Executive Assistant - Loves Travel Stops & Country Store
Oklahoma City, OK 73120
About the Job
Req ID: 446467
Fuel Your Growth with Love's - company funded tuition assistance program * Paid Time Off * Flexible Scheduling * 401(k) – 100% Match up to 5% * Medical/Dental/Vision Insurance after 30 days * Competitive Pay * Career Development * Hiring Immediately
BASIC PURPOSE: Assist the President and his direct reports in addressing and resolving diverse and advanced administrative duties, tasks, projects and problems.
Must be an adaptable self-starter capable of working independently and collaborating with colleagues. Should be resourceful, exercise good judgment, understand business etiquette, and anticipate executive needs. Must prioritize tasks, solve problems, and manage time with minimal supervision, while handling confidential information discreetly.
MAJOR RESPONSIBILITIES:
- Handles extensive calendar management, which involves coordinating with internal and external executives, their assistants, and consultants to organize various executive meetings.
- Efficiently manage communications with various individuals, whether in writing, by phone, or through email.
- Prepare agendas, presentations, letters, and statements; oversee and track all distributions that require answers, responses, and written replies.
- Demonstrate a high degree of professionalism, initiative and independence in supporting a wide variety of complex issues among diverse groups of people within the organization.
- Independently manage tasks or contribute to collecting and analyzing data, ensuring it is properly organized for meetings or presentations.
- Act as a “solution finder”; chasing down problems, determining root causes, and putting permanent solutions in place.
- Manage executive tasks including meetings, board activities, travel, continuous education, and other events.
- Assist in compliance with and inquiries into various corporate guidelines, policies and procedures.
- Oversee the executive office's efficiency through managing supplies, equipment, and overall organization as needed.
- Oversee processing of invoices and expense reports as needed.
- Prepare and handle proprietary and confidential information as needed.
- Arrange and oversee personal and business details, including flights, transport, accommodations, and general expenses.
- Maintain data and files as assigned.
- Meet daily, weekly and monthly deadlines.
- Other functions and duties as assigned.
EDUCATION AND EXPERIENCE:
- Education:
- High School diploma or equivalent required.
- Bachelor’s degree preferred.
- Experience:
- 5+ years of experience in an administrative role supporting a C-Suite level or equivalent position.
SKILLS AND PHYSICAL DEMANDS:
- Skills:
- Hard Skills: Proficient in all Microsoft Office Suite of products.
- Soft Skills: Excellent verbal and written communication, great attention to detail, strong organizational skills, proficient in research and follow-up, customer-oriented, collaborative team member, capable of working independently, and handling confidential information.
- Typical Physical Demands:
- Requires prolonged sitting, some bending and stooping.
- Occasional lifting up to 25 pounds.
- Manual dexterity sufficient to operate a computer keyboard and calculator.
- Requires normal range of hearing and vision.
Job Function(s): Corporate
Love’s has been fueling customers’ journeys since 1964. Innovation and perseverance continue to lead the way for the family-owned and -operated business headquartered in Oklahoma City with more than 40,000 team members in North America and Europe. The company’s core business is travel stops and convenience stores with more than 630 locations in 42 states. Love’s continues its commitment to offer products and services that provide value for professional drivers, fleets, four-wheel customers, RVers, alternative fuel and wholesale fuel customers. Giving back to communities Love’s serves and maintaining an inclusive and diverse workplace are hallmarks of the company’s award-winning culture.
The Love’s Family of Companies includes:
- Gemini Motor Transport, one of the industry’s safest trucking fleets.
- Speedco and Love’s Truck Care, the largest oil change and preventive maintenance and total truck care network.
- Musket, a rapidly growing, Houston-based commodities supplier and trader.
- Trillium, a Houston-based alternative fuels expert.
- TVC Pro-driver, a commercial driver’s license (CDL) protection subscription service.