Executive Assistant - EM2HR

Executive Assistant to the CEO of a small, growing company. You will be next in charge, working very close with the CEO, so you need a strong business mindset. 

Who Can Apply:

• Experienced professionals with a background in public relations, marketing, branding, or leadership
• Must carry yourself professional at all times
• Individuals who have served as the right-hand person to a CEO as an Executive Assistant
• Candidates who are organized, have excellent communication and writing skills, and are flexible with working hours

Overview: We are seeking a mature and dedicated Executive Assistant for the CEO. This role requires flexibility, excellent organizational skills, and the ability to work extended hours when needed. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently.

YOU WILL BE EXPECTED TO TAKE AND PASS THE 620 EXAM WITHIN 7 DAYS- PAID TRAINING (TRAINING PAY MAY BE LESSOR TO THE REGULAR PAY AMOUNT), AND THE COMPANY WILL  PAY FOR THE COURSE.

You will be responsible for your background check and bound. 

Qualifications:

• 2+ years of experience as an Executive Assistant, Office Manager, or Administrative Manager
• Worked for a CEO before 
• Excellent communication skills
• Excellent writing skills 
• Strong organizational and time management skills
• Exceptional attention to detail
• Advanced computer skills, including Microsoft Office, Teams, and Zoom
• Ability to quickly learn new systems and procedures
• Strong analytical skills
• Adaptable and open to occasional evening and weekend work
• Must be able to work at the office in person
• Reliable 

Additional Preferred Experience- it would be amazing if you have experience/ or know how in at least 3 of the following:

• Public Relations 
• Marketing- you will have a team working with you
• Branding 
• Leadership
• *Sales- you will have a team working with you. 
• Construction
• Roofing
• Insurance
• 620 License-or willing to study and take the test. Must pass the text to retain the position 
• Homeowner Services Industry
• Human Resources

Key Responsibilities:

• Manage the CEO's calendar and coordinate appointments, meetings, and events
• Provide project/task progress updates in communication with department managers, employees, and other stakeholders
• Oversee general office operations and manage filing systems and office supplies efficiently
• Coordinate with IT to ensure systems are secure, upgraded, and functioning properly
• Work with Human Resources on employee recruitment, interviews, onboarding, disciplinary actions, terminations, and company policy updates
• Arrange travel, including flights, hotels, and car rentals
• Provide leadership and coaching to team members under the Office Manager’s supervisory responsibilities
• Uphold and promote the company’s motivating and empowering culture
• Collaborate on event planning and execution
• Work with the marketing department on events and other marketing projects
• Be available for company response to disaster-affected areas

• Associate Degree - will have to provide a copy or the transcript 

Physical Requirements:

• Ability to sit for extended periods
• Ability to work on a computer for prolonged periods
• Occasional lifting of up to 20 pounds
• Ability to travel to various locations as needed

ADA Statement: Applicants must be able to perform all of the essential functions of this position, with or without reasonable accommodation.

Benefits:

• Paid Time Off (PTO)
• Paid Holidays
• Paid Vision and Dental Insurance
• Paid Short- and Long-term Disability Insurance
• Paid Life Insurance

Join our team and be a crucial part of our growing company.